Assessor Resource

SIFCCAC004
Maintain and care for historical records

Assessment tool

Version 1.0
Issue Date: April 2024


This unit describes the performance outcomes, skills and knowledge required to correctly store, display and maintain historical records to ensure their preservation. It applies to cemetery and crematorium staff and may involve either working autonomously or under supervision. Work is performed according to work health and safety, relevant legislation and workplace policies and procedures.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Store and display historical records.

1.1 Locate historical records as required.

1.2 Handle historical records according to industry preservation guidelines and workplace requirements.

1.3 Store historical records according to industry preservation guidelines and relevant legislation and workplace requirements.

1.4 Display historical records to industry preservation guidelines and workplace requirements.

2. Carry out maintenance of historical records.

2.1 Inspect historical records to identify damaged or missing records.

2.2 Report damage or loss of records to supervisor.

2.3 Carry out routine repairs on historical records as required.

2.4 Identify when specialist expertise is required.

Evidence of the ability to:

handle, store and display historical records according to industry preservation guidelines and work requirements

inspect, maintain and repair historical records and report inspection results.

Evidence of performance of maintaining and caring for two or more historical is required to demonstrate consistency of performance and ability to respond to different situations.

Demonstrated knowledge of:

scope of own role in relation to maintaining and caring for historical records, including identifying when specialist expertise is required

types and purposes of historical records for cemeteries and crematoria, including:

burial records

cremation records

Death Certificates

funeral records

relevant correspondence

photographs

books

artefacts

physical assets, including mortuary carriage

industry preservation guidelines

workplace policies and procedures in relation to maintenance of historical records and archive storage systems

federal, state or territory, and local government legislation and regulations relating to storage and maintenance of historical records for cemeteries and crematoria

cataloguing systems most commonly used for storage of historical records

causes for damaged or missing records, including but not restricted to:

humidity

light

dust

air conditioning

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse

shelves or more major building problems

relocation

computer malfunction

theft

vandalism

incompetence

preservation processes used for historical documents

preservation, maintenance and loss issues in relation to maintaining and caring for cemetery historical records.

Skills must be demonstrated in the workplace or in a simulated environment that is as industry realistic as possible. In a simulated environment, it is essential that assessment is conducted:

using suitable facilities, equipment and resources, including:

a facility where historical records can be displayed, stored and maintained

range of historical records with range of handling, storage and display requirements

equipment and materials used for minor repairs

under industry conditions where there is:

integration of tasks with possible interruptions to work typical of the job role

speed and timing requirements that reflect commercial operating conditions

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Store and display historical records.

1.1 Locate historical records as required.

1.2 Handle historical records according to industry preservation guidelines and workplace requirements.

1.3 Store historical records according to industry preservation guidelines and relevant legislation and workplace requirements.

1.4 Display historical records to industry preservation guidelines and workplace requirements.

2. Carry out maintenance of historical records.

2.1 Inspect historical records to identify damaged or missing records.

2.2 Report damage or loss of records to supervisor.

2.3 Carry out routine repairs on historical records as required.

2.4 Identify when specialist expertise is required.

Evidence of the ability to:

handle, store and display historical records according to industry preservation guidelines and work requirements

inspect, maintain and repair historical records and report inspection results.

Evidence of performance of maintaining and caring for two or more historical is required to demonstrate consistency of performance and ability to respond to different situations.

Demonstrated knowledge of:

scope of own role in relation to maintaining and caring for historical records, including identifying when specialist expertise is required

types and purposes of historical records for cemeteries and crematoria, including:

burial records

cremation records

Death Certificates

funeral records

relevant correspondence

photographs

books

artefacts

physical assets, including mortuary carriage

industry preservation guidelines

workplace policies and procedures in relation to maintenance of historical records and archive storage systems

federal, state or territory, and local government legislation and regulations relating to storage and maintenance of historical records for cemeteries and crematoria

cataloguing systems most commonly used for storage of historical records

causes for damaged or missing records, including but not restricted to:

humidity

light

dust

air conditioning

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse

shelves or more major building problems

relocation

computer malfunction

theft

vandalism

incompetence

preservation processes used for historical documents

preservation, maintenance and loss issues in relation to maintaining and caring for cemetery historical records.

Skills must be demonstrated in the workplace or in a simulated environment that is as industry realistic as possible. In a simulated environment, it is essential that assessment is conducted:

using suitable facilities, equipment and resources, including:

a facility where historical records can be displayed, stored and maintained

range of historical records with range of handling, storage and display requirements

equipment and materials used for minor repairs

under industry conditions where there is:

integration of tasks with possible interruptions to work typical of the job role

speed and timing requirements that reflect commercial operating conditions

Assessors must satisfy the NVR/AQTF mandatory competency requirements for assessors.
Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Locate historical records as required. 
Handle historical records according to industry preservation guidelines and workplace requirements. 
Store historical records according to industry preservation guidelines and relevant legislation and workplace requirements. 
Display historical records to industry preservation guidelines and workplace requirements. 
Inspect historical records to identify damaged or missing records. 
Report damage or loss of records to supervisor. 
Carry out routine repairs on historical records as required. 
Identify when specialist expertise is required. 
Locate historical records as required. 
Handle historical records according to industry preservation guidelines and workplace requirements. 
Store historical records according to industry preservation guidelines and relevant legislation and workplace requirements. 
Display historical records to industry preservation guidelines and workplace requirements. 
Inspect historical records to identify damaged or missing records. 
Report damage or loss of records to supervisor. 
Carry out routine repairs on historical records as required. 
Identify when specialist expertise is required. 

Forms

Assessment Cover Sheet

SIFCCAC004 - Maintain and care for historical records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SIFCCAC004 - Maintain and care for historical records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: