Assessor Resource

SIFGLC001A
Maintain and care for historical records

Assessment tool

Version 1.0
Issue Date: April 2024


This unit applies to cemetery and crematorium personnel and may involve either working autonomously or under supervision.

This unit describes the performance outcomes, skills and knowledge required to correctly store, display and maintain historical records to ensure their preservation.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil

Employability Skills

This unit contains employability skills.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

handling, storage and display techniques for historical records

procedures for inspecting, maintaining and repairing historical records and reporting inspection results

knowledge of legal requirements for maintaining and storing historical records for cemeteries and crematoria

maintaining and caring for multiple types of historical records over a period of time to ensure consistency of performance and ability to respond to different situations.

Context of and specific resources for assessment

Assessment must ensure:

demonstration of skills in a facility where historical records can be displayed, stored and maintained

access to historical records

access to range of historical records with range of handling, storage and display requirements.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

observation of candidate handling and storing historical records, carrying out routine repairs on historical records, and applying salvage procedures

written or verbal questioning to assess knowledge and understanding of workplace policies and procedures and legislation with regard to maintaining and caring for historical records in funeral services industry

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

communication skills, including clear and direct communication and active listening and questioning techniques to liaise with staff and external personnel and report loss or damage to records

literacy and numeracy skills to understand written documentation and complete required documentation

computer literacy to use databases

interpersonal skills to relate to people from a range of social, cultural, religious and ethnic backgrounds and with a range of physical and mental abilities

problem-solving skills to handle, store and display records to prevent damage or loss

planning and organisational skills to inspect records regularly and arrange maintenance and repairs.

Required knowledge

broad working knowledge of relevant federal, state or territory, and local government legislation and regulations relating to storage and maintenance of historical records

workplace policies and procedures in relation to maintenance of historical records and archive storage systems

cataloguing systems

document preservation requirements

preservation, maintenance and loss issues.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Historical records may include:

burial records

cremation records

Death Certificates

funeral records

relevant correspondence

photographs

books

artefacts

physical assets, such as mortuary carriage.

Workplace policies and procedures may include:

procedures for handling historical records

procedures for storing historical records, such as:

off site

fireproof storage facilities

copying historical records prior to deterioration for storage purposes

procedures for displaying historical records

inspection schedules and procedures

salvage procedures.

Relevant legislation may include:

Archives Act

OHS.

Damaged or missing records may include those affected by:

humidity

light

dust

air conditioning

fire

soot

water damage

acidic paper

age and decay of bindings

structural collapse, such as shelves or more major building problems

relocation

computer malfunction

theft

vandalism

incompetence.

Appropriate staff may include:

supervisors

managers.

External personnel may include:

restorers.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Identify historical records. 
Handle historical records according to workplace policies and procedures. 
Store historical records according to workplace policies and procedures, and relevant legislation. 
Display historical records according to workplace policies and procedures. 
Inspect historical records to identify damaged or missing records. 
Report damage or loss of records to appropriate staff according to workplace policies and procedures. 
Carry out routine repairs on historical records according to workplace policies and procedures. 
Arrange maintenance and repair of historical records with external personnel according to workplace policies and procedures. 

Forms

Assessment Cover Sheet

SIFGLC001A - Maintain and care for historical records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

SIFGLC001A - Maintain and care for historical records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: