List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.
ELEMENTS | PERFORMANCE CRITERIA |
Elements describe the essential outcomes. | Performance criteria describe the performance needed to demonstrate achievement of the element. |
1. Determine venue or site requirements. | 1.1.Review and analyse event proposal or plan and determine overall venue or site requirements. 1.2.Develop and document detailed venue or site specifications to facilitate research and selection process. 1.3.Integrate stakeholder needs into venue or site specifications. |
2. Source event venue or site. | 2.1.Research potential venues and sites using appropriate information sources and research methods. 2.2.Assess the suitability of venues and sites against requirements outlined in venue specifications. 2.3.Consult with venue and site personnel to evaluate capacity to deliver a range of quality outcomes. 2.4.Identify risk, and regulatory and sustainability issues associated with venues and sites and evaluate during selection process. 2.5.Provide briefings on venue or site options to stakeholders that include recommendations, and gain approvals. |
3. Confirm venue or site bookings. | 3.1.Book venue or site when selection process is finalised. 3.2.Review and sign venue or site contracts within appropriate timeframes and within scope of individual responsibility. 3.3.Integrate venue or site issues into event management plans. |
Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:
consult with stakeholders to identify and document venue and site requirements for at least one event type listed in the knowledge evidence that has multiple operational components
research and select appropriate venue or site for the above event using at least two of the following methods:
calling for tenders
conducting desk research
inspecting venues or sites
using own events industry networks
source and select venue or site for the above event within commercial time constraints and event deadlines.
Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:
types of events:
business and corporate
entertainment and leisure
exhibitions, expositions and fairs
festivals
fundraising
government and civic
meetings and conventions
sports
operational and venue requirements for different types of events
sources of information on event venues or sites
key features of local event venues or sites and their capacity to service different types of events
event staging products and services offered by event venues or sites and their suitability for different types of events:
accommodation
catering
technical equipment and services
staffing
security
storage facilities
technical equipment and production services:
audiovisual
costumes
props
pyrotechnics
rigging
sets
sound and lighting
special effects
stage design and construction
venue styling
transportation
risk and regulatory issues associated with different types of venues and sites, and methods of managing them:
access
liquor licensing
number of contractors to be coordinated
physical constraints
safety issues
security issues
venue or site appeal for intended audience
crowd control
social and environmental sustainability issues associated with different venues and sites:
water and energy use
waste management
local community rights during operation of events
maintenance of natural and cultural integrity
operational structures within venues and sites:
relevant personnel
organisational relationships
reporting structures
formats for, inclusions, and uses of:
venue or site specifications for the staging of events
venue or site contracts.
Skills must be demonstrated in an operational events context where the selection of event venues and sites is required. This can be:
a live event
a simulated event set up for the purpose of skills assessment.
Assessment must ensure access to:
dedicated event budgets
venues and sites where events are operated
comprehensive event plans
current and comprehensive event venue and site information:
product information in sales kits, brochures, product manuals, supplier information kits or information databases
site specifications, operational and capacity information
technical production and staging specifications
industry current venue or site specification templates for the staging of events
event stakeholders with whom the individual consults
venue personnel and an event operational team with whom the individual liaises during the selection process; these can be:
those in an industry workplace who are assisted by the individual during the assessment process; or
individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.
Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:
have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.