Assessor Resource

SITEEVT009
Organise event infrastructure

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the performance outcomes, skills and knowledge required to organise event infrastructure and facilities, where these do not already exist at a venue or site. The unit focuses only on the additional skills and knowledge required in this context. SITEEVT008 Manage event staging components covers the coordination of all other event products and services.

This unit is relevant to events that are diverse in nature and are coordinated in many industry contexts, including the tourism, hospitality, sport, cultural and community sectors.

It applies to event coordinators who operate independently and are responsible for making a range of operational decisions. They may work in event management companies, in event venues, or in organisations that organise their own events.

No occupational licensing, certification or specific legislative requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse infrastructure requirements.

1.1.Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.

1.2.Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.

1.3.Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

1.4.Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.5.Incorporate risk control and sustainability issues into planning processes.

2. Source and organise infrastructure requirements.

2.1.Identify and source infrastructure and facilities contractors according to work schedule.

2.2.Provide specifications to contractors about infrastructure requirements.

2.3.Obtain quotations for the provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor event infrastructure.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess the need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate success of event infrastructure operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

develop infrastructure requirements for a venue or site in consultation with stakeholders and relevant authorities for at least one event type listed in the knowledge evidence, with multiple operational components for:

an established event location

an untested event location

source and select infrastructure and facilities contractors required to meet event specifications for the above event

monitor and evaluate the success of event infrastructure by:

ensuring work is completed against event requirements and schedules

ensuring infrastructure and facility requirements are supplied as required

obtaining feedback from stakeholders.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

roles and responsibilities of organisations involved in staging of events

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

sports

infrastructure and facility requirements for different event types:

emergency services

parking

signage

temporary structures:

access

accommodation

camping

catering

dining

marquees

scaffolding

tents

toilets

utilities:

air conditioning or heating

power supply

waste disposal and recycling facilities

water supply

suitability of infrastructure for different venues

suppliers of event infrastructure and facilities

sources of information on infrastructure and facilities

product and service terminology, features, options and current technology for event infrastructure and facilities:

temporary water and power supply

portable and demountable toilets

temporary structures

mobile catering outlets

waste disposal and recycling

accommodation

relevant authorities with which liaison takes place for the organisation of event infrastructure and facilities:

emergency services

land management and protection authorities

local government

state or territory government

issues that impact on the organisation of events in venues or sites without the above listed infrastructure or facilities and:

sustainability considerations when introducing event infrastructure and facilities to venues and sites:

community and cultural values

environmental impacts

regulatory considerations associated with event infrastructure and facilities relating to:

builders

catering facilities

electricians

plumbers

local government noise regulations

special effects

waste management

problems that occur in event contractor management, and strategies to mitigate risk

formats and key inclusions for contractor briefing and specification documents.

Skills must be demonstrated in an operational events context where event infrastructure is required. This can be:

a live event

a simulated event set up for the purpose of skills assessment.

Assessment must ensure access to:

comprehensive event plans

dedicated event budgets

formal communications plans

venues and sites where infrastructure is required

suppliers, local authorities and stakeholders with whom the individual can interact; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Analyse infrastructure requirements.

1.1.Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue.

1.2.Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans.

1.3.Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders.

1.4.Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines.

1.5.Incorporate risk control and sustainability issues into planning processes.

2. Source and organise infrastructure requirements.

2.1.Identify and source infrastructure and facilities contractors according to work schedule.

2.2.Provide specifications to contractors about infrastructure requirements.

2.3.Obtain quotations for the provision of products and services.

2.4.Evaluate quotations against specifications and other relevant quality criteria.

2.5.Confirm agreements with contractors in writing to include details and costs of all services.

3. Monitor event infrastructure.

3.1.Monitor event preparations through ongoing liaison with contractors and other stakeholders.

3.2.Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems.

3.3.Assess the need for staging adjustments to maintain event quality and integrity.

3.4.Negotiate and confirm required changes.

4. Evaluate success of event infrastructure operations.

4.1.Obtain feedback from stakeholders according to predetermined evaluation criteria.

4.2.Evaluate infrastructure arrangements in terms of operational efficiency and service quality.

4.3.Use information to enhance future event planning.

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

develop infrastructure requirements for a venue or site in consultation with stakeholders and relevant authorities for at least one event type listed in the knowledge evidence, with multiple operational components for:

an established event location

an untested event location

source and select infrastructure and facilities contractors required to meet event specifications for the above event

monitor and evaluate the success of event infrastructure by:

ensuring work is completed against event requirements and schedules

ensuring infrastructure and facility requirements are supplied as required

obtaining feedback from stakeholders.

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

roles and responsibilities of organisations involved in staging of events

types of events:

business and corporate

entertainment and leisure

exhibitions, expositions and fairs

festivals

fundraising

government and civic

marketing

meetings and conventions

sports

infrastructure and facility requirements for different event types:

emergency services

parking

signage

temporary structures:

access

accommodation

camping

catering

dining

marquees

scaffolding

tents

toilets

utilities:

air conditioning or heating

power supply

waste disposal and recycling facilities

water supply

suitability of infrastructure for different venues

suppliers of event infrastructure and facilities

sources of information on infrastructure and facilities

product and service terminology, features, options and current technology for event infrastructure and facilities:

temporary water and power supply

portable and demountable toilets

temporary structures

mobile catering outlets

waste disposal and recycling

accommodation

relevant authorities with which liaison takes place for the organisation of event infrastructure and facilities:

emergency services

land management and protection authorities

local government

state or territory government

issues that impact on the organisation of events in venues or sites without the above listed infrastructure or facilities and:

sustainability considerations when introducing event infrastructure and facilities to venues and sites:

community and cultural values

environmental impacts

regulatory considerations associated with event infrastructure and facilities relating to:

builders

catering facilities

electricians

plumbers

local government noise regulations

special effects

waste management

problems that occur in event contractor management, and strategies to mitigate risk

formats and key inclusions for contractor briefing and specification documents.

Skills must be demonstrated in an operational events context where event infrastructure is required. This can be:

a live event

a simulated event set up for the purpose of skills assessment.

Assessment must ensure access to:

comprehensive event plans

dedicated event budgets

formal communications plans

venues and sites where infrastructure is required

suppliers, local authorities and stakeholders with whom the individual can interact; these can be:

those in an industry workplace who are assisted by the individual during the assessment process; or

individuals who participate in role plays or simulated activities, set up for the purpose of assessment, in a simulated industry environment operated within a training organisation.

Assessors must satisfy the Standards for Registered Training Organisations’ requirements for assessors; and:

have worked in industry for at least three years where they have applied the skills and knowledge of this unit of competency.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Evaluate infrastructure and facility requirements based on detailed review of proposed event and venue. 
Liaise with relevant authorities at commencement of event planning process and integrate regulatory requirements into event plans. 
Develop accurate summary of infrastructure requirements for each event component in consultation with key stakeholders. 
Develop work schedule to address staging requirements, identifying key activities, interrelationships and timelines. 
Incorporate risk control and sustainability issues into planning processes. 
Identify and source infrastructure and facilities contractors according to work schedule. 
Provide specifications to contractors about infrastructure requirements. 
Obtain quotations for the provision of products and services. 
Evaluate quotations against specifications and other relevant quality criteria. 
Confirm agreements with contractors in writing to include details and costs of all services. 
Monitor event preparations through ongoing liaison with contractors and other stakeholders. 
Evaluate work completed against event requirements and schedules, and take appropriate action to address delays or other problems. 
Assess the need for staging adjustments to maintain event quality and integrity. 
Negotiate and confirm required changes. 
Obtain feedback from stakeholders according to predetermined evaluation criteria. 
Evaluate infrastructure arrangements in terms of operational efficiency and service quality. 
Use information to enhance future event planning. 

Forms

Assessment Cover Sheet

SITEEVT009 - Organise event infrastructure
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

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Result: Competent Not yet competent

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Assessor name:

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Assessment Record Sheet

SITEEVT009 - Organise event infrastructure

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

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