Assessor Resource

SITHACS302
Conduct night audit

Assessment tool

Version 1.0
Issue Date: March 2024


This unit applies to all types of commercial accommodation, and to reception personnel or night auditors who check financial transactions during periods of minimal customer activity at the front desk. They work within established procedures and systems under some supervision, but the problem-solving nature of this activity means they apply some discretion and judgment.

In many establishments, the night audit function is now automated and runs throughout the day.

This unit describes the performance outcomes, skills and knowledge required to check and reconcile daily financial transactions and records, and produce reports relating to commercial accommodation establishment trading and revenue.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Not applicable.


Employability Skills

This unit contains employability skills.




Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, range statement and the Assessment Guidelines for the Training Package.

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to:

conduct multiple audits covering transactions from several different operating periods

check and balance a range of transactions, including identifying and rectifying discrepancies

integrate knowledge of standard accounting procedures.

Context of and specific resources for assessment

Assessment must ensure use of:

an industry-current computerised front office or accounting system

transaction data from different operating periods.

Method of assessment

A range of assessment methods should be used to assess the practical skills and knowledge required to conduct a night audit. The following examples are appropriate for this unit:

review of accounting reconciliations, reports and documentation produced by the individual

use of case studies or problemsolving exercises to assess ability to resolve different accounting discrepancies

oral or written questioning to assess knowledge of night audit processes and procedures and how the night audit process impacts on

overall financial management of the accommodation establishment

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector, workplace and job role, for example:

SITXFIN401 Interpret financial information.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

Required skills

literacy skills to read and interpret detailed information about service charges

numeracy skills to:

work with large amounts of numerical data

identify discrepancies and inconsistencies in numerical data

reconcile individual and whole operating period transactions

problem-solving skills to work through potentially complex financial transaction to identify and rectify variances and discrepancies

technology skills to work with accounting or front office software.

Required knowledge

role of night audit in overall financial management systems

financial control processes and procedures that apply to front office operations, including reporting cycles.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Transactions may relate to:

arrivals and departures

charge backs:

external

internal

food and beverage

foreign currency activities

interdepartmental vouchers

laundry and other services

minibar.

Discrepancies may relate to:

computer problems

errors in guest folios

errors in source documentation

incorrect.

Financial systems may include systems for:

banking procedures

debtor control

floats

petty.

Reports may include:

commercial account activity

commission earnings

department break ups

foreign currency activities

occupancy

sales performance

sales returns

supplier activity.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Check that transactions comply with organisational procedures. 
Check that balances prepared by others are accurate and comply with organisational procedures. 
Identify financial and system discrepancies and resolve according to level of responsibility. 
Implement financial systems and financial control systems according to organisational procedures. 
Monitor systems and provide feedback to appropriate management. 
Complete routine records and reports accurately within designated timelines. 
Process end or close day trading and reports. 
Forward reports to appropriate colleagues or department. 
Reduce waste by minimising use of printed materials. 

Forms

Assessment Cover Sheet

SITHACS302 - Conduct night audit
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

SITHACS302 - Conduct night audit

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: