Assessor Resource

SITXEVT016B
Organise and monitor event infrastructure

Assessment tool

Version 1.0
Issue Date: April 2024


This unit applies to individuals managing events in any industry context. It is particularly relevant to the cultural, community, hospitality, sporting and tourism sectors.

A complex event comprising multiple components must involve:

need for a comprehensive and multifaceted event plan

need for a formal internal or external communications strategy

dedicated and diverse event budget

multiple administrative and operational components

a wide range of stakeholders

an event operations team.

Many events take place at outdoor venues or at locations where infrastructure and facilities are minimal. Significant event operations knowledge combined with organisational and management skills are required to establish that infrastructure and make it operational.

This role is undertaken by an event manager working autonomously, but in consultation with suppliers, colleagues and broader event stakeholders.

This unit describes the performance outcomes, skills and knowledge required to coordinate infrastructure and facilities for a complex event comprising multiple components, where these do not already exist at a venue or site. It therefore builds on other Events units, such as SITXEVT013A Manage event staging.

No licensing, legislative, regulatory or certification requirements apply to this unit at the time of endorsement.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)

Prerequisites

Nil

Employability Skills

The required outcomes described in this unit of competency contain applicable facets of employability skills. The Employability Skills Summary of the qualification in which this unit is packaged will assist in identifying employability skills requirements.



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria, required skills and knowledge, the range statement and the Assessment Guidelines for this Training Package.

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential:

ability to organise and monitor infrastructure for an event in a location with minimal existing facilities and services

ability to manage the efficient, resource effective, environmentally protective and safe on-site operation of an event, including all aspects of preparation, set-up, operation and move-out

knowledge of the issues that specifically impact on the organisation of events in venues without infrastructure, including requirements of relevant authorities, Australian standards and OHS regulations

demonstration of skills through the organisation and monitoring of the infrastructure requirements for at least one event where the candidate plays a key management role.

Context of and specific resources for assessment

Assessment must ensure:

access to venues and sites that require infrastructure

access to all equipment required for the staging of a complex event

liaison with and involvement of suppliers and local authorities.

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge. The following examples are appropriate for this unit:

evaluation of the infrastructure through attendance at an event managed by the candidate

review of documentation used to coordinate infrastructure prepared by the candidate

questioning of contractors to assess the organisational skills of the candidate

case studies to assess candidate's ability to determine infrastructure requirements for different events

questions to assess candidate's knowledge of infrastructure services and terminology

review of portfolios of evidence and third-party workplace reports of on-the-job performance by the candidate.

Holistic assessment with other units relevant to the industry sector, workplace and job role is recommended, for example:

SITXEVT012A Select event venues and sites.

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors. How these skills are applied varies between occupations and qualifications due to the different work functions and contexts.

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

This section describes the essential skills and knowledge and their level, required for this unit.

The following skills must be assessed as part of this unit:

analytical skills to plan and organise event infrastructure

communication and negotiation skills to work with event contractors

literacy skills to interpret a wide range of event management documentation

numeracy skills to interrogate and interpret quotations for provision of event services.

The following knowledge must be assessed as part of this unit:

roles and responsibilities of various organisations involved in staging of events

infrastructure requirements for a range of event types, including issues and challenges and suitability of infrastructure for different venues

terminology and services in key areas related to event infrastructure and facilities, including:

temporary water and power supply

portable and demountable toilets

temporary structures, including marquees and demountables

mobile catering outlets

waste disposal and recycling

suppliers of services related to event infrastructure and sources of information on those suppliers

risk management and safety issues to be considered for key areas of event staging

Australian standards that relate to event operations

environmental sensitivity of various event sites and particular sites used by the event operator.

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Relevant authorities may include:

local government

state or territory government

land management and protection authorities

police

ambulance

fire services.

Infrastructure and facility requirements may include:

those which make effective use of water an energy resources to minimise environmental impacts

power supply

water supply

heating or air conditioning

public toilets

erection of temporary structures

scaffolding

emergency services

car and coach parking

transport systems

camping sites or other temporary accommodation

signage

media services and impacts

first aid stations to manage any injury or illness suffered by participants

disabled access

waste disposal and recycling facilities.

Venue may be:

indoor

outdoor

established event location

untested event location.

Safety, security, risk and environmental management issues may relate to:

participant access

crowd control to ensure the safety and well-being of event personnel and participants at the event site

capacity for security personnel to manage the participants

weather and climate impacts

protecting equipment

traffic

equipment failure

power failure

responsible service of alcohol

food safety issues

use of systems, resources and facilities which minimise environmental impacts to the event site

the correct installation and removal of infrastructure and facilities to ensure site is left in good condition.

Licensing requirements may relate to:

builders and building work

electricians and electrical work

plumbers and plumbing work

gas fitters

handling of hazardous materials

forklift operations

special effects.

Stakeholders may include:

clients

sponsors

local residents

organising committees

local businesses

potential and actual attendees

business associations.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Liaise with relevant authorities at the commencement of the event management cycle to ensure regulatory requirements are integrated into the planning process. 
Identify and analyse infrastructure and facility requirements based on a detailed review of all aspects of the proposed event and venue. 
Develop an accurate summary of infrastructure requirements for each event component in consultation with key stakeholders. 
Incorporate safety, security, risk and environmental management issues into all planning documentation and processes. 
Identify and source appropriate infrastructure and facilities contractors. 
Provide accurate briefings to contractors in relation to infrastructure requirements, ensuring all safety, legal and technical requirements are covered. 
Obtain complete and timely quotations for the provision of event services. 
Analyse quotations and select contractors according to legal and licensing requirements and in consultation with key stakeholders. 
Involve relevant authorities in the planning process by providing relevant and timely information. 
Take account of stakeholder views in establishing infrastructure and facilities. 
Monitor progress with infrastructure and facilities through ongoing liaison with contractors. 
Identify the need for adjustments to infrastructure requirements and organise appropriate changes with confirmation in writing. 
Evaluate work completed against event requirements prior to event commencement and take appropriate corrective action where necessary. 
Coordinate the installation, utilisation and dismantling of facilities and infrastructure to minimise environmental impacts. 

Forms

Assessment Cover Sheet

SITXEVT016B - Organise and monitor event infrastructure
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

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Date:

Assessment Record Sheet

SITXEVT016B - Organise and monitor event infrastructure

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: