Assessor Resource

TAETAS401
Maintain training and assessment information

Assessment tool

Version 1.0
Issue Date: March 2024


This unit describes the skills and knowledge required to maintain the training and assessment information requirements of the organisation and other relevant bodies, including the timely dissemination of accurate information to learners on training and assessment services, and the recording, and reporting of training and assessment service data.

It applies to trainers, facilitators, assessors, and training and assessment consultants responsible for the establishment and maintenance of training and assessment information.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)



Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Provide initial and ongoing information, and advice on training and assessment services

1.1 Provide potential learners with relevant information about the range of training and assessment services provided by the training and/or assessment organisation

1.2 Explain specific program content and assessment requirements to learners, in a clear and concise manner

1.3 Confirm training schedule with relevant personnel and disseminate to learners

1.4 Access, provide and explain relevant organisational policies and procedures relating to training and/or assessment services to learners according to organisational and legal requirements

2. Complete training and assessment records

2.1 Collect, verify and record personal learner information on learner records management system

2.2 Collect, verify and record details of the specific learning strategy and learning program on the learner records management system

2.3 Confirm and record relevant additional requirements

2.4 Confirm and record learner progress and assessment outcomes in a timely manner

2.5 Organise certification processes according to national reporting requirements, where appropriate

2.6 Address custody and management requirements of training and/or assessment information and records

3. Complete reporting requirements

3.1 Complete and forward final results to appropriate personnel for signature, using systems to support reporting

3.2 Finalise, check and provide data for national reporting purposes to appropriate personnel for signature

3.3 Identify, document and address issues and irregularities in recording and reporting activities in a timely and effective manner

3.4 Refer issues and irregularities outside own area of responsibility or expertise to the appropriate personnel for resolution, if relevant

The candidate must show evidence of the ability to complete tasks outlined in the elements and performance criteria of this unit, including:

providing initial and ongoing advice on training, and/or assessment services, programs, and specific information requirements to a range of learners

managing records relating to a range of learners

organising certification processes for a range of learners

completing AVETMISS compliant documentation for at least one learning program.

The candidate must be able to demonstrate essential knowledge to effectively complete the task outlined in the elements and performance criteria of this unit. This includes knowledge of:

organisational policies and procedures relating to records and reporting procedures, and disseminating information to learners

established training and assessment information systems

the training and assessment services provided by the organisation

the requirements for collecting, recording, and reporting vocational education and training information

NVR/AQTF and AVETMISS requirements, covering:

records management

reporting requirements.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Conditions must be typical of those experienced in the training and assessment environment, and include access to a set of records without private client information.

Assessors must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.


Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)


Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENT

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1. Provide initial and ongoing information, and advice on training and assessment services

1.1 Provide potential learners with relevant information about the range of training and assessment services provided by the training and/or assessment organisation

1.2 Explain specific program content and assessment requirements to learners, in a clear and concise manner

1.3 Confirm training schedule with relevant personnel and disseminate to learners

1.4 Access, provide and explain relevant organisational policies and procedures relating to training and/or assessment services to learners according to organisational and legal requirements

2. Complete training and assessment records

2.1 Collect, verify and record personal learner information on learner records management system

2.2 Collect, verify and record details of the specific learning strategy and learning program on the learner records management system

2.3 Confirm and record relevant additional requirements

2.4 Confirm and record learner progress and assessment outcomes in a timely manner

2.5 Organise certification processes according to national reporting requirements, where appropriate

2.6 Address custody and management requirements of training and/or assessment information and records

3. Complete reporting requirements

3.1 Complete and forward final results to appropriate personnel for signature, using systems to support reporting

3.2 Finalise, check and provide data for national reporting purposes to appropriate personnel for signature

3.3 Identify, document and address issues and irregularities in recording and reporting activities in a timely and effective manner

3.4 Refer issues and irregularities outside own area of responsibility or expertise to the appropriate personnel for resolution, if relevant

The candidate must show evidence of the ability to complete tasks outlined in the elements and performance criteria of this unit, including:

providing initial and ongoing advice on training, and/or assessment services, programs, and specific information requirements to a range of learners

managing records relating to a range of learners

organising certification processes for a range of learners

completing AVETMISS compliant documentation for at least one learning program.

The candidate must be able to demonstrate essential knowledge to effectively complete the task outlined in the elements and performance criteria of this unit. This includes knowledge of:

organisational policies and procedures relating to records and reporting procedures, and disseminating information to learners

established training and assessment information systems

the training and assessment services provided by the organisation

the requirements for collecting, recording, and reporting vocational education and training information

NVR/AQTF and AVETMISS requirements, covering:

records management

reporting requirements.

Gather evidence to demonstrate consistent performance in conditions that are safe and replicate the workplace. Conditions must be typical of those experienced in the training and assessment environment, and include access to a set of records without private client information.

Assessors must satisfy the requirements for assessors in applicable vocational education and training legislation, frameworks and/or standards.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Provide potential learners with relevant information about the range of training and assessment services provided by the training and/or assessment organisation 
Explain specific program content and assessment requirements to learners, in a clear and concise manner 
Confirm training schedule with relevant personnel and disseminate to learners 
Access, provide and explain relevant organisational policies and procedures relating to training and/or assessment services to learners according to organisational and legal requirements 
Collect, verify and record personal learner information on learner records management system 
Collect, verify and record details of the specific learning strategy and learning program on the learner records management system 
Confirm and record relevant additional requirements 
Confirm and record learner progress and assessment outcomes in a timely manner 
Organise certification processes according to national reporting requirements, where appropriate 
Address custody and management requirements of training and/or assessment information and records 
Complete and forward final results to appropriate personnel for signature, using systems to support reporting 
Finalise, check and provide data for national reporting purposes to appropriate personnel for signature 
Identify, document and address issues and irregularities in recording and reporting activities in a timely and effective manner 
Refer issues and irregularities outside own area of responsibility or expertise to the appropriate personnel for resolution, if relevant 

Forms

Assessment Cover Sheet

TAETAS401 - Maintain training and assessment information
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:


Assessment Record Sheet

TAETAS401 - Maintain training and assessment information

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: