Assessor Resource

TLIP3020
Sentence records

Assessment tool

Version 1.0
Issue Date: April 2024


This unit involves the skills and knowledge required to sentence records within a workplace records system in accordance with regulations and workplace requirements in the transport and logistics industry.

It includes identifying and examining records for sentencing, selecting disposal status for records and recording disposal status.

Work is generally performed under some supervision, within a team/group environment.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify records for sentencing

1.1

Records on which action is complete are located, removed, or copied from the active record keeping system, in accordance with organisational procedures

1.2

Records are identified from request or supervisor’s instructions

2

Examine records for sentencing

2.1

Records on which action is not complete are returned to active record keeping system in accordance with organisational procedures

2.2

Activity, group of related activities, or groups of transactions documented by records are correctly identified at the appropriate level, in accordance with organisational procedures

2.3

Client is consulted concerning sentencing date and proposed actions for records are confirmed by client

3

Select disposal status for records

3.1

Record disposal class is identified in records authorised schedule applicable to activity or transaction

3.2

Records are identified for further periods of retention, calculated in accordance with organisational procedures or for immediate destruction

3.3

Items identified for immediate destruction are separated from the body of records

3.4

Items that cannot be sentenced are handled in accordance with organisational disposal procedures

4

Record disposal

4.1

Disposal status, action and date of disposal action are recorded in record keeping system in accordance with organisational disposal procedures and record keeping systems rules

4.2

Disposal records are maintained in accordance with organisational disposal procedures and record keeping systems rules

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for sentencing records as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for sentencing records as part of a records management process

site layout and obstacles

types of equipment used for sentencing records and the precautions and procedures that should be followed in their use

workplace procedures and policies for sentencing records including policies on confidentiality and security of information and records.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Identify records for sentencing

1.1

Records on which action is complete are located, removed, or copied from the active record keeping system, in accordance with organisational procedures

1.2

Records are identified from request or supervisor’s instructions

2

Examine records for sentencing

2.1

Records on which action is not complete are returned to active record keeping system in accordance with organisational procedures

2.2

Activity, group of related activities, or groups of transactions documented by records are correctly identified at the appropriate level, in accordance with organisational procedures

2.3

Client is consulted concerning sentencing date and proposed actions for records are confirmed by client

3

Select disposal status for records

3.1

Record disposal class is identified in records authorised schedule applicable to activity or transaction

3.2

Records are identified for further periods of retention, calculated in accordance with organisational procedures or for immediate destruction

3.3

Items identified for immediate destruction are separated from the body of records

3.4

Items that cannot be sentenced are handled in accordance with organisational disposal procedures

4

Record disposal

4.1

Disposal status, action and date of disposal action are recorded in record keeping system in accordance with organisational disposal procedures and record keeping systems rules

4.2

Disposal records are maintained in accordance with organisational disposal procedures and record keeping systems rules

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for sentencing records as part of a records management process

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for sentencing records as part of a records management process

site layout and obstacles

types of equipment used for sentencing records and the precautions and procedures that should be followed in their use

workplace procedures and policies for sentencing records including policies on confidentiality and security of information and records.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Records on which action is complete are located, removed, or copied from the active record keeping system, in accordance with organisational procedures 
Records are identified from request or supervisor’s instructions 
Records on which action is not complete are returned to active record keeping system in accordance with organisational procedures 
Activity, group of related activities, or groups of transactions documented by records are correctly identified at the appropriate level, in accordance with organisational procedures 
Client is consulted concerning sentencing date and proposed actions for records are confirmed by client 
Record disposal class is identified in records authorised schedule applicable to activity or transaction 
Records are identified for further periods of retention, calculated in accordance with organisational procedures or for immediate destruction 
Items identified for immediate destruction are separated from the body of records 
Items that cannot be sentenced are handled in accordance with organisational disposal procedures 
Disposal status, action and date of disposal action are recorded in record keeping system in accordance with organisational disposal procedures and record keeping systems rules 
Disposal records are maintained in accordance with organisational disposal procedures and record keeping systems rules 

Forms

Assessment Cover Sheet

TLIP3020 - Sentence records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIP3020 - Sentence records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: