Assessor Resource

TLIP3022
Undertake movement of records

Assessment tool

Version 1.0
Issue Date: April 2024


This unit involves the skills and knowledge required to undertake the movement of records in accordance with regulations and workplace requirements in the transport and logistics industry.

It includes selecting records for movement, maintaining control of records and transferring records.

Work is generally performed under some supervision, within a team/group environment.

No licensing, legislative or certification requirements apply to this unit at the time of publication.

You may want to include more information here about the target group and the purpose of the assessments (eg formative, summative, recognition)


Evidence Required

List the assessment methods to be used and the context and resources required for assessment. Copy and paste the relevant sections from the evidence guide below and then re-write these in plain English.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Select records for movement

1.1

Reason for record movement is clarified as required

1.2

Specific records to be moved are identified from instructions and supporting documentation, and are located

1.3

Records are retrieved from storage location, or flagged in the system, in accordance with workplace procedures, legal requirements, and work health and safety (WHS)/occupational health and safety (OHS) procedures

2

Maintain control of records

2.1

Transfer documentation is prepared by recording unique record identifiers to be moved in a form compliant with workplace rules and procedures for transferring custody, ownership and/or responsibility of records

2.2

Records are prepared for movement in accordance with storage medium requirements

2.3

Identifying documentation for records is retained for organisational records and a copy is retained with records themselves during transit

2.4

Transit locations for records to be moved are recorded in location control system as required

3

Transfer records

3.1

Method, timeframe and personnel to undertake the movement are determined in accordance with workplace procedures and records requirements

3.2

Hazards are identified, risks are assessed and control measures are implemented

3.3

Relocation of records is documented in location control system and other systems as required, in accordance with organisational procedures

3.4

Movement of records is completed and documented in accordance with workplace procedures

3.5

Proof of receipt is obtained and forwarded to appropriate authority, as required

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

selecting and using required personal protective equipment conforming to industry and WHS/OHS standards

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for moving records as part of a records management system

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for moving records as part of a records management system

relevant WHS/OHS and environmental protection procedures and guidelines

site layout and obstacles

types of equipment used for moving records and the precautions and procedures that should be followed in their use

workplace procedures and policies for moving records including policies on confidentiality and security of information and records.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Submission Requirements

List each assessment task's title, type (eg project, observation/demonstration, essay, assingnment, checklist) and due date here

Assessment task 1: [title]      Due date:

(add new lines for each of the assessment tasks)

Assessment Tasks

Copy and paste from the following data to produce each assessment task. Write these in plain English and spell out how, when and where the task is to be carried out, under what conditions, and what resources are needed. Include guidelines about how well the candidate has to perform a task for it to be judged satisfactory.

ELEMENTS

PERFORMANCE CRITERIA

Elements describe the essential outcomes.

Performance criteria describe the performance needed to demonstrate achievement of the element.

1

Select records for movement

1.1

Reason for record movement is clarified as required

1.2

Specific records to be moved are identified from instructions and supporting documentation, and are located

1.3

Records are retrieved from storage location, or flagged in the system, in accordance with workplace procedures, legal requirements, and work health and safety (WHS)/occupational health and safety (OHS) procedures

2

Maintain control of records

2.1

Transfer documentation is prepared by recording unique record identifiers to be moved in a form compliant with workplace rules and procedures for transferring custody, ownership and/or responsibility of records

2.2

Records are prepared for movement in accordance with storage medium requirements

2.3

Identifying documentation for records is retained for organisational records and a copy is retained with records themselves during transit

2.4

Transit locations for records to be moved are recorded in location control system as required

3

Transfer records

3.1

Method, timeframe and personnel to undertake the movement are determined in accordance with workplace procedures and records requirements

3.2

Hazards are identified, risks are assessed and control measures are implemented

3.3

Relocation of records is documented in location control system and other systems as required, in accordance with organisational procedures

3.4

Movement of records is completed and documented in accordance with workplace procedures

3.5

Proof of receipt is obtained and forwarded to appropriate authority, as required

Range is restricted to essential operating conditions and any other variables essential to the work environment.

Non-essential conditions can be found in the Companion Volume Implementation Guide.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria on at least one occasion and include:

adapting to differences in equipment in accordance with operating procedures

applying precautions and required action to minimise, control or eliminate identified hazards

applying relevant legislation and workplace procedures

communicating and working effectively with others

completing relevant documentation

identifying and correctly using relevant equipment

interpreting and following operational instructions

maintaining security and confidentiality of material

modifying activities depending on operational contingencies, risk situations and environments

monitoring and prioritising work activities in terms of planned schedule

operating electronic communications equipment to required protocol

planning own work, predicting consequences and identifying improvements

reading, interpreting and following relevant instructions, procedures, information and signs

selecting and using required personal protective equipment conforming to industry and WHS/OHS standards

using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems

working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements and performance criteria and include knowledge of:

housekeeping standards and procedures

operational workflow within a records management system

operational work systems, equipment, management and site operating systems for moving records as part of a records management system

problems that may occur and appropriate action that can be taken to resolve these problems

regulations relevant for moving records as part of a records management system

relevant WHS/OHS and environmental protection procedures and guidelines

site layout and obstacles

types of equipment used for moving records and the precautions and procedures that should be followed in their use

workplace procedures and policies for moving records including policies on confidentiality and security of information and records.

As a minimum, assessors must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

As a minimum, assessment must satisfy applicable regulatory requirements, which include requirements in the Standards for Registered Training Organisations current at the time of assessment.

Assessment must occur in workplace operational situations where it is appropriate to do so; where this is not appropriate, assessment must occur in simulated workplace operational situations that replicate workplace conditions.

Assessment processes and techniques must be appropriate to the language, literacy and numeracy requirements of the work being performed and the needs of the candidate.

Resources for assessment include:

a range of relevant exercises, case studies and/or simulations

applicable documentation including workplace procedures, regulations, codes of practice and operation manuals

relevant materials, tools, equipment and personal protective equipment currently used in industry.

Copy and paste from the following performance criteria to create an observation checklist for each task. When you have finished writing your assessment tool every one of these must have been addressed, preferably several times in a variety of contexts. To ensure this occurs download the assessment matrix for the unit; enter each assessment task as a column header and place check marks against each performance criteria that task addresses.

Observation Checklist

Tasks to be observed according to workplace/college/TAFE policy and procedures, relevant legislation and Codes of Practice Yes No Comments/feedback
Reason for record movement is clarified as required 
Specific records to be moved are identified from instructions and supporting documentation, and are located 
Records are retrieved from storage location, or flagged in the system, in accordance with workplace procedures, legal requirements, and work health and safety (WHS)/occupational health and safety (OHS) procedures 
Transfer documentation is prepared by recording unique record identifiers to be moved in a form compliant with workplace rules and procedures for transferring custody, ownership and/or responsibility of records 
Records are prepared for movement in accordance with storage medium requirements 
Identifying documentation for records is retained for organisational records and a copy is retained with records themselves during transit 
Transit locations for records to be moved are recorded in location control system as required 
Method, timeframe and personnel to undertake the movement are determined in accordance with workplace procedures and records requirements 
Hazards are identified, risks are assessed and control measures are implemented 
Relocation of records is documented in location control system and other systems as required, in accordance with organisational procedures 
Movement of records is completed and documented in accordance with workplace procedures 
Proof of receipt is obtained and forwarded to appropriate authority, as required 

Forms

Assessment Cover Sheet

TLIP3022 - Undertake movement of records
Assessment task 1: [title]

Student name:

Student ID:

I declare that the assessment tasks submitted for this unit are my own work.

Student signature:

Result: Competent Not yet competent

Feedback to student

 

 

 

 

 

 

 

 

Assessor name:

Signature:

Date:

Assessment Record Sheet

TLIP3022 - Undertake movement of records

Student name:

Student ID:

Assessment task 1: [title] Result: Competent Not yet competent

(add lines for each task)

Feedback to student:

 

 

 

 

 

 

 

 

Overall assessment result: Competent Not yet competent

Assessor name:

Signature:

Date:

Student signature:

Date: