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Elements and Performance Criteria

1. Establish acquittal records
   • Review program or project plans, guidelines or contracts and financial reporting requirements
   • Collect financial information for acquittal report
   • Establish records of materials, equipment and labour provided before start of project for acquittal report
2. Identify transactions and reports relating to project
   • Identify project-related accounting transactions and reports in group accounts for use in acquittal
   • Determine need for separate statements based on different funding sources
   • Estimate financial values of in-kind donations of materials, loan of equipment and labour
3. Prepare acquittal in required format
   • Prepare acquittal from accounting and other information to program and contract requirements
   • Report program funds and expenditure on operations separately from group contributions to project
   • Report group contributions to project to contract requirements
   • Consolidate report for approval and auditing
4. Arrange audit of acquittal and transaction
   • Arrange audit of report to program and contract requirements
   • Arrange approval of report to group, program and contract requirements

Range Statement

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Performance Evidence

The candidate must be assessed on their ability to integrate and apply the performance requirements of this unit in a workplace setting. Performance must be demonstrated consistently over time and in a suitable range of contexts.

The candidate must provide evidence that they can:

collate budgeted resources and inputs to project from planning document

access accounts and develop a list of transactions related to the project

prepare the project acquittal for reporting and auditing to program or funding body requirements

arrange for an audit of the acquittal, the final report and the full list of transactions.

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Knowledge Evidence

The candidate must demonstrate knowledge of:

program objectives and guidelines

agency procedures for preparing project acquittals

basic financial reporting formats and procedures

project acquittal reporting requirements.

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