Elements and Performance Criteria
- Review previously planned project outcomes
- Proposed project outcomes and evaluation approaches are identified from original approved application and any updates.
- Consultations are conducted with community group leaders, coordinators and facilitators as required to identify any changes to original plan, timelines, outcomes, and to evaluation.
- Timing and evaluation in terms of project progress are determined to identify availability of data and suitable range of evaluation methods.
- Develop evaluation approach
- Evaluation approach is developed to include resources used and processes applied within the available data collection opportunities.
- Evaluation approach is developed around prior project evaluations, and program and agency requirements.
- Proposed evaluation approach is discussed with stakeholders to obtain comments and consent.
- Proposed evaluation approach is modified to cater for stakeholder views without compromising program and agency requirements and the evaluation results.
- Approval is obtained for evaluation approach and timing according to program and agency requirements.
- Organise data collection
- Data is collected on project inputs, processes and outcomes according to evaluation approach.
- Appropriate instructions are provided to others for them to collect data on behalf of the evaluator.
- Appropriate forms and questionnaires are designed to implement the evaluation.
- Interviews are conducted and observations made according to the planned evaluation approach.
- Data is recorded in format suitable for analysis and reporting.
- Accuracy of data is checked according to evaluation practice and program and agency requirements.
- Analyse data
- Data is analysed according to the evaluation plan to obtain required information on inputs, processes and outputs.
- Data is analysed progressively during evaluation to identify any deficiencies.
- Any deficiencies in data are rectified where possible by changes in evaluation and data collection methods.
- Appropriate software is used for quantitative analysis.
- Analysis is recorded to program and agency requirements.
- Report on and implement conclusions
- Report is prepared to program, agency and project requirements.
- Analysis and report conclusions are checked with key stakeholders to identify any deficiencies to be removed or additional information that should be included.
- Report meets required program and agency standards in terms of layout, format, style and process.
- Data collection, analysis and reporting are timely to project agency requirements.
- Report is submitted according to project, program and agency requirements.
- Report on conclusions is implemented to project, program and agency requirements and within the scope of the group resources and authority.