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Elements and Performance Criteria

1. Identify records to be captured
   • Material identified and classified for registration is sorted in accordance with records keeping system procedures
   • Activity documented by a record is identified from elements of the record in accordance with organisational procedures
   • Area or action officer to whom the record needs to go is identified from elements of the record and staff list, in accordance with organisational procedures
   • Material that cannot be readily identified is referred to appropriate authority in accordance with organisational procedures
2. Register record
   • Unique identifier is selected for record in accordance with organisational procedures and records keeping system rules
   • Record is registered into records keeping system with title, description, details of record creator, immediate location and any other control information to fulfil the system requirements, in accordance with organisational procedures
   • Access and security status are recorded in accordance with organisational procedures and records keeping system rules
   • Disposal status of record is recorded in accordance with records keeping system rules and organisational procedures
   • Record is forwarded to its appropriate location, which is recorded, in accordance with system rules and organisational procedures

Range Statement

Range is restricted to essential operating conditions and any other variables essential to the work environment.
Records must include:	action that is either complete or includes sentencing that may be part of the capture process media that is paper-based, electronic or other format number of simple series, form-based records (e.g. financial or personnel transactions with limited range of activities in the records) simple records series (single disposal class in disposal authority)

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Performance Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements, performance criteria and range of conditions on at least one occasion and include:

adapting to differences in equipment in accordance with standard operating procedures applying relevant legislation and workplace procedures communicating effectively with others completing relevant documentation identifying and correctly using relevant equipment implementing work health and safety (WHS)/occupational health and safety (OHS) procedures and relevant regulations interpreting and following operational instructions and prioritising work maintaining security and confidentiality of material modifying activities depending on operational contingencies, risk situations and environments monitoring work activities in terms of planned schedule operating electronic communications equipment to required protocol reading, interpreting and following relevant regulations, instructions, procedures information and signs reporting and/or rectifying problems, faults or malfunctions promptly, in accordance with workplace procedures responding appropriately to cultural differences in the workplace selecting and using required personal protective equipment conforming to industry and WHS/OHS standards using a range of information technology devices including computers, radio frequency devices, electronic data exchange systems working collaboratively with others working systematically with required attention to detail without injury to self or others, or damage to goods or equipment.

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Knowledge Evidence

Evidence required to demonstrate competence in this unit must be relevant to and satisfy all of the requirements of the elements, performance criteria and range of conditions and include knowledge of:

focus of operation of work systems, equipment, management and site operating systems for capturing records into a records management system housekeeping standards and procedures operational workflow within a records management system problems that may occur when capturing records and appropriate action that can be taken to resolve these problems regulations relevant to capturing records as part of a records management process relevant WHS/OHS and environmental protection procedures and guidelines site layout and obstacles types of equipment used in capturing records into a records management system and the precautions and procedures that should be followed in their use workplace procedures and policies for capturing records into a records management system including policies on confidentiality and security of information and records.

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