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Required Skills

This Unit covers organising court documents for delivery planning a schedule of delivery delivering documents to the appropriate courts and returning proof of document lodgment

This unit can be assessed alone or in combination with other units making up a job role

Element of Competency

Performance Criteria

Organise self or other to copy and collate courttribunal documents

Documents for the same courts are identified

Self or other is organised to copy and collate documents according to court requirements and a firms policies and procedures

Filematter number is attached to copies of all relevant documents where appropriate

Copies of all documents to be delivered are filed appropriately

Plan courttribunal delivery schedule

Times of delivery are established to ensure courttribunal timelines are met

Appropriate delivery method is selected

Monies for court filing fee are prepared and disbursement is recorded appropriately

Organise self or other to deliver documents

Documents are transported securely to courttribunal

Documents and if necessary monies for court filing fees are handed over to appropriate court official

If documents are deficient and cannot be lodged information regarding deficiency is sought from court official and recorded

Proof of lodgements and any associated documents are collected and filed appropriately

Difficulties with lodgement are appropriately resolved

Evidence Required

Critical aspects

a firms policies and procedures are understood and followed

any photocopying undertaken is recorded for purposes of client invoicing

filematter number is recorded on copies documents according to a firms policies and procedures

where instructing others instructions are clear with adequate explanation to enable tasks to be completed

documentation for each court is collated correctly with correct number of copies signatures if necessary and relevant attachments according to a firms policies and procedures and the courts requirements

court delivery schedule is planned to accommodate agreed timelines closing times of courts and the number of documents to be lodged

clients trust monies are accessed according to a firms policies and procedures and used to pay court fees

documents are lodged correctly

designated person is kept uptodate with actions activities and outcomes and where difficulties arise is contacted if standard resolutions are not applicable

all work is conducted within accepted codes of conduct including those relating to maintaining confidentiality use of company property duty of care ethical behaviours privacy nondiscriminatory practice conflict of interests and compliance with reasonable direction

Resource implications

The assessor must have access to appropriate documentation and resources normally found in the work environment and required to allow the job or task to be properly performed These may include

appropriate legislation and regulations relevant to delivering court documentation and using trust account monies

workplace manuals and reference materials such as company policy procedural manuals checklists directory of courts and legal dictionaries

collection of sample documents eg Writ and Originating Motions Affidavit as to Failure to Appear Witness Summons Application for an Order on a Claim for Damages Exhibit Certificate

appropriate technology such as photocopiers and binders

Consistency in performance

This unit of competency will require evidence to be collected for a range of information requirements and from a range of information sources and over a period of time to ensure that situational variables are consistently achieved

Context of assessment

Evidence of competency can be met in different situations including

on the job assessment

off the job assessment

placement in an enterprise

participation in a New Apprenticeship traineeship arrangement

use of a Practice Firm or simulated work environment

Recognition of Prior Learning Recognition of Current Competencies in skill areas where there has been no significant change to work practice in recent times

Evidence gathering methods may include

questioning

workplace performance

roleplay

portfolio of completed searches

third party reports

Underpinning knowledge and skills

Knowledge

authorised signing parties

relevant current stateCommonwealth legislation relating to litigation documents court documentation procedures rules of relevant court schedule of fees and duties payable disbursements from a trust account

transferring monies

court jurisdictionfunctions

courts document collation and lodgement requirements

roles and responsibilities of those involved in preparing delivering and lodging court documentation

Skills

literacy follows legal procedures issues and follows written or verbal instructions about routine legal procedures completes routine forms about legal matters according to established workplace procedures

communication listens to clear sequenced instructions clarifies information by questioning as necessary

numeracy uses knowledge of mathematical concepts in relation to court filing fees and record keeping adheres to deadlines copies and collate documents

problem solving planning appropriate and efficient methods of delivery with regards to deadlines negotiates task distribution with other members of the group

teamwork clarifies defined purposes and objectives to be achieved by working with others

organisational plans and prioritises own and others activities and time