Elements and Performance Criteria
- Plan a board meeting
- Identify type of meeting to be conducted and any rules, cultural protocols, policies and procedures affecting its planning and conduct
- Prepare an agenda reflecting the business of the meeting, with consultation between the chair, secretary and manager
- Determine the date, time and location of the meeting, taking into consideration all relevant rules, cultural protocols, policies and procedures
- Issue invitations to members and guests in a timely manner to maximise attendance
- Plan and implement transport and other arrangements to maximise attendance
- Circulate background papers prior to the meeting in an appropriate form and with adequate time for members to prepare for the meeting
- Conduct a board meeting
- Ensure a quorum is present before commencing meeting
- Follow rules and cultural protocols
- Follow meeting agenda and timeframes
- Provide opportunities for participants to listen and speak, and show respect for different views
- Manage difficult situations that arise in a respectful and sensitive manner
- Use agreed decision-making processes to ensure decisions reflect participants’ views
- Develop an action plan to implement decisions
- Identify confidential business
- Ensure minutes are taken
- Monitor the implementation of decisions