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Elements and Performance Criteria

  1. Create a simple database
  2. Create reports and queries
  3. Use database

Required Skills

Required skills

numeracy skills to create simple queries and to use simple formulae

planning and organising skills to develop effective databases

problemsolving skills to address inconsistencies in data and issues in database and to query structures

Required knowledge

key provisions of relevant legislation from all forms of government standards and codes that may affect aspects of business operations such as

antidiscrimination legislation

ethical principles

codes of practice

privacy laws

occupational health and safety

organisational requirements relating to data entry storage and presentation

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

creating simple databases and queries

manipulating data using queries

formatting data into a final version

Context of and specific resources for assessment

Assessment must ensure

access to an actual workplace or simulated environment

access to office equipment and resources

access to sample data

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

review of authenticated documents from the workplace or training environment

demonstration of techniques

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

administration units

other information and communications technology units


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Database applications may include:

commercial database applications

organisational specific database applications

Basic design principles may include:

naming conventions

data layout

formatting

database use

required output

reporting and presentation requirements

Software functions may include:

adding, deleting, moving, re-labelling fields

altering field widths

calculating, using formula

data protection

field definitions and attributes

formatting fields

formatting text

headers and footers

inserting and deleting blank lines and spaces

repeating (if available)

table, form and report wizards

Simple formulae may include:

average

count

division

maximum

minimum

multiplication

subtraction

sum

combinations of above

Data may include:

numbers

text

Checking and amending data may include:

accuracy of data

accuracy of formulae with calculator

ensuring instructions with regard to content and format have been followed

outcome of sorting or filtering

proofreading

spelling, electronically and manually

Report layout may include:

alignment on page

columns

enhancements to format - borders, patterns and colours

enhancements to text

formatting provided through use of a wizard or other automated process

headers/footers

logical ordering of data

tables

Designated time lines may include:

time line agreed with internal or external client

time line agreed with supervisor or person requiring database

Printing may include:

forms

queries

records

reports

tables

Storing databases may include:

authorised access

filing locations

naming conventions

organisational policy for backing up files

organisational policy for filing hard copies of databases

security

storage in electronic folders and sub-folders

storage on disk drives, CD-ROM, back-up tapes