Google Links

Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

  1. Identify requirements for OHS information and data
  2. Make recommendations for the design of the OHS information and data processes
  3. Develop the OHS information and data, and reporting and recording processes
  4. Record and analyse information and data to monitor OHS performance and to evaluate methods of prevention
  5. Monitor and evaluate the effectiveness of information and data collection and analysis processes

Required Skills

Required skills

analytical skills to

analyse relevant workplace information and data and to make observations of workplace tasks and interactions between people their activities equipment environment and systems

contribute to the assessment of resources needed to systematically manage OHS and where appropriate access resources

contribute to the strategic OHS performance of the organisation

attention to detail when making observations and recording outcomes

numeracy skills to

carry out simple arithmetical calculations eg change and to produce graphs of workplace information and data to identify trends and recognise limitations of information and data

carry out simple statistical analysis eg mean standard deviation regression

research skills to access relevant OHS information and data to interpret information and data and to identify areas for improvement

communication skills to

conduct effective formal and informal meetings and to communicate effectively with personnel at all levels of the organisation OHS specialists and as required emergency services personnel

employ consultation and negotiation skills particularly in relation to developing plans and implementing and monitoring designated actions

write policies procedures and plans

use language and literacy skills appropriate to the workgroup and the task

consultation and negotiation skills to develop plans and to implement and monitor designated actions

data gathering skills such as brainstorming polling interviewing

project management skills to achieve continuous improvement and to conduct action planning processes in OHS matters

organisational skills to manage own tasks within a timeframe

information technology skills to access and enter internal and external information and data on OHS and to produce effective graphical representations

Required knowledge

concept of common law duty of care

development of tools such as PPIs in assessment of OHS performance

difference between common law and statutory law

ethics related to professional practice

examples of OHS information and data management systems and tools

formal and informal communication and consultation processes and key personnel related to communication

how the characteristics and composition of the workforce impact on risk and the systematic approach to managing OHS for example

communication skills

cultural backgroundworkplace diversity

gender

labour market changes

language literacy and numeracy

structure and organisation of workforce eg parttime casual and contract workers shift rosters geographical location

workers with specific needs

key personnel including identifying change agents within workplace management structure

organisational OHS policies and procedures

language literacy and cultural profile of the workgroup

legislative requirements for OHS information and data and consultation

methods of collecting reliable information and data commonly encountered problems in collection and strategies for overcoming such problems

nature and use of information and data that provides valid and reliable results on performance of OHS management processes including PPIs and limitations of other types of measures

organisational culture as it impacts on the workgroup

other functional areas that impact on the management of OHS

principles and practices of a systematic approach to managing OHS

principles and practices of continuity and validity of evidence retention for potential legal action

principles of duty of care including concepts of causation foreseeability preventability

requirements for record keeping that address OHS privacy and other relevant legislation

requirements for reporting under OHS and other relevant legislation including notification and reporting of incidents

requirements of effective records management systems including collection filing retention retrieval archiving and disposal

requirements of OHS and standards related to systematically managing OHS

roles and responsibilities under OHS legislation of employees including supervisors contractors OHS inspectors

roles and responsibilities in relation to communication and consultation for OHS committees OHS representatives line management employees and inspectors

standards related to OHS information and data statistics and records management including requirements for information and data under elements of systematically managing OHS

stateterritory and commonwealth OHS legislation acts regulations codes of practice associated standards and guidance material including prescriptive and performance approaches and links to other relevant legislation such as industrial relations equal employment opportunity workers compensation rehabilitation

structure and forms of legislation including regulations codes of practice associated standards and guidance material

internal and external sources of OHS information and data

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

design and development of processes for OHS information and data collection analysis and reporting and recording either in an actual workplace or simulation exercise

products developed for design and development of an OHS information and data system

how these products were designed and developed

use of these products

knowledge of legislative requirements for OHS information and data and consultation

Context of and specific resources for assessment

Assessment must ensure

access to workplace information and data

reports from other parties consulted in developing OHS information and data collection reporting and recording analysis and monitoring processes

access to information and databases for analysis activities

access to relevant legislation standards and guidelines

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

analysis of responses to case studies and scenarios

assessment of written reports on the effectiveness of the OHS data analysis reporting and recording

demonstration of techniques used to record analyse and report on OHS information

direct questioning combined with review of portfolios of evidence and third party reports of onthejob performance by the candidate

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge of principles of duty of care including concepts of causation foreseeability preventability

review of recommendations made for indicators of OHS performance

evaluation of specificationspreparedfor the OHS information and data processes

evaluation of ethical management of information and data collection recording analysis and application

assessment of recommendations made for improvement to OHS information and data processes

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

other OHS units


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant legislation may include:

equity and workplace diversity

freedom of information

OHS, including serious injury and incident reporting

privacy

trade practices

workers compensation

Standards may include:

Australian Safety and Compensation Council

international, Australian or industry standards

standards developed by OHS authorities

Stakeholders may include:

employees

health and safety, and other employee representatives

management

OHS committees

supervisors

Workplace factors may include:

management commitment

management style and OHS knowledge and skills of organisation

nature of hazards and level of risk

organisational structure

other management systems requiring interface or integration with the information and data processes for OHS

required level of security for OHS system, including:

prevention of theft and fraud

access security

prevention of interruption of services inadvertent release of material

information and data destruction, corruption and alteration

resources available

size of organisation and industry type

staff profile including:

language

literacy

numeracy

cultural diversity

workplace culture, including industrial relations and safety culture

Sources of OHS information and data may include:

external sources such as:

Australian and industry standards

Australian Bureau of Statistics (ABS)

Australian Safety and Compensation Council

internet, journals and magazines

manufacturers' manuals and specifications

OHS authorities

OHS legislation, codes of practice and guidance material

OHS professional bodies

research literature

technical information and data

unions and industry bodies

internal sources such as:

employee information papers, brochures, notes and newsletters

employees

insurance and incident investigation records

manufacturers' manuals

material safety data sheets (MSDSs) and registers

OHS policies and procedures

OHS positive performance indicators

OHS reports including, workplace inspections, hazard and incident reports, technical reports, consultations and observations

risk assessments (past and present)

safety handbooks

work instructions, job system analysis (JSA) and work system analysis

workers compensation data

Types of OHS information and data may include:

certification, registration and licensing

correspondence with agencies

enforcement notices and actions

ergonomic information and data, such as job and task analysis

incident reports, including reports on: near misses, hits, incidents, injuries, first aid, illness, disease, dangerous occurrences

inspections

lost time reports and summaries

medical records

occupational health information and data

OHS PPIs

performance appraisal and training records, including: instruction and supervision logs, diaries, workbooks

plant maintenance and servicing records

rectification action reports and plans

records of plant stoppages

records of load shifting equipment and tools, such as elevated work platforms (EWP) and explosive powered tools

registers, such as: hazards, risk, hazardous substances, dangerous goods, MSDSs, confined spaces

rehabilitation information, including case management

reports for committees

reports from OHS consultants

reports of proposed changes that may affect OHS

research results

results of tests, measurements and analyses, for example noise and air

results of workplace environmental monitoring such as occupational, industrial hygiene monitoring, health screening and surveillance

risk assessments

risk management records

safety manuals for plant and tools

sickness absence records

training records, including records of competencies to operate plant

workers compensation records

workers' individual histories of exposure to specific substances, such as lead, asbestos, benzene and vinyl chloride

workplace procedure manuals

Formats may include:

electronic information and data management systems, where system refers to computer software, hardware, users and other elements

paper-based systems such as cards, files, registers and spreadsheets

Ethical requirements may include:

access to personal records

confidentiality

privacy

Relevant specialists may include:

emergency services personnel who may need to access hazardous substances and dangerous goods information and data

ergonomists

health professionals

information and data technology and database management support

injury management advisors

legal practitioners

medical and first aid personnel who may need to access relevant medical records and hazardous substances information and data

occupational hygienists

Tools may include:

available system of backup/archiving/storage/disposal

handbooks

performance monitoring charts and checklists

registers

software for information and data recording and analysis

Other functional areas and management systems may include:

engineering and maintenance

environmental management

finance and auditing

human resources, industrial relations and personnel management including payroll

information, data and records management

logistics

purchasing, procurement and contracting

quality management

strategic planning

Resources may include:

equipment

financial requirements

personnel, including time allocation

specialised resources, such as electronic information and data management system, communications media and information/data technology equipment

Descriptive and analytical techniques may include statistical tests and methods such as:

broad analytical studies to determine estimates of risk

making comparisons using basic tests of significance

means, standard deviation, regression analysis and percentage change

Positive performance indicators may include:

focusing on assessing how successfully a workplace is performing through measuring OHS processes

Information and data may include:

epidemiological studies such as:

descriptive studies examining who, what, where, when, why - distribution and frequency

analytical studies attempting to analyse cause or determinants of disease by testing a hypothesis

experimental or intervention approaches such as clinical and community trials

evaluation of particular occupational health programs

industry information and data

organisational information and data

Validity may include a reflection of the true state of a test result and includes tests for systematic distortions such as:

confounding bias

information/data bias

observational bias

recall bias

selection bias