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Elements and Performance Criteria

  1. Determine procurement requirements
  2. Establish agreed procurement processes
  3. Conduct contracting and procurement activities
  4. Implement contract and/or procurement
  5. Manage contract and procurement finalisation procedures

Required Skills

Required skills

problemsolving skills to resolve contractual and logistic issues

negotiation skills to obtain required agreement in procurement and contracting discussions

planning and organisational skills to identify procurement and contract requirements and to adjust and sequence these appropriately

literacy and numeracy skills to produce and work with a range of procurement and contract documentation

technology skills to use procurement and financial management software

Required knowledge

contracts and legal obligations as they relate to project management

procurement options procedures and documentation

relevant legislation codes and national standards relevant

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

demonstrated experience in managing procurement and contracting processes in multiple complex projects

knowledge of contracts and legal obligations as they relate to project management

Context of and specific resources for assessment

Assessment must ensure

access to workplace documentation in the area of procurement and contracts

consideration of evidence from stakeholders as to how procurement was managed

Method of assessment

A range of assessment methods should be used to assess practical skill and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

oral or written questioning to assess knowledge of strategies for managing project procurement and their application to different situations

analysis of responses in addressing case studies and scenarios which present project procurement and contract management issues and problems

review of procurement management plan

review of communication of agreed proposals andor specifications to prospective contractors or suppliers

assessment of evaluation of responses and selection processes for preferred contractors or suppliers

review of identification and reporting of procurement management problems

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

other units in the Diploma of Project Management


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Delegated authority refers to planning and activities that may:

be conducted routinely or as changing circumstances dictate

be done independently within broad guidance or by taking the lead of a team

involve consultation with other project members, teams and internal stakeholders

involve the selection, use and supervision of appropriate procurement management methods, tools and techniques

take into account internal organisational change and external environmental change

Procurement management plan identifies and outlines:

how procurement arrangements are communicated to stakeholders

processes to be used for procurement of resources

process for monitoring and evaluating procurement related to the project

procurement objectives, strategies and time lines

resources to be obtained against a time line and budget

responsibilities for staff/team members

Modifications may be made:

in consultation with project team members, section heads, project manager and stakeholders

independently or with higher project authority endorsement if necessary

regularly throughout the project life cycle

taking into account internal organisational change and external environmental change

Procurement records and information may include:

contract change proposals and approvals

contract discharge and asset disposal register

contract documentation

contract negotiation documentation

contractor selection criteria, processes and recommendations

procurement management plan

product specifications

test and acceptance procedures and documentation