Elements and Performance Criteria
- Establish activities and functions documented by records
- Identify and document actions, activities and jurisdiction by which records are generated
- Establish boundaries and relationships of activities and functions of records, and check these against a functional analysis of the organisation
- Identify creators of records by mapping them to the parts of the organisation responsible for functions or activities
- Establish and document changes to functions or activities from the records, and verify against other appropriate sources over the time period of the records
- Analyse the context of records and systems
- Identify and describe previous or subsequent records or series to place records in their context, in accordance with organisational standards
- Identify changes to business or records systems which have occurred over time, including any anomalies to the systemic order of records
- Identify and describe creators of records, including their accountabilities and functional responsibilities
- Identify specific records by nature of their content, similar function, or systemic relationship
- Document and report on the system and records, including identifying any changes and anomalies, in accordance with organisational standards
- Document reconstruction of the business or records system
- Identify and document elements of the business or records system from records
- Identify and document records series in accordance with organisational standards and procedures
- Establish and maintain control by capturing records in accordance with organisational standards and procedures where system is inadequate or not apparent