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Elements and Performance Criteria

Contribute to identifying WHSIS requirements
Contribute to the use and operation of the WHSIS
- Provide advice and support to users to enable them to use the WHSIS effectively and to meet their WHS responsibilities and objectives
- Gain feedback from users to assist with monitoring, evaluating and improving the WHSIS
Use the WHSIS to support effective WHS management as required by job role
Assist with monitoring, evaluating and improving the WHSIS

Required Skills

Required skills

analytical skills to

contribute to the assessment of resources needed to manage WHS and where appropriate access these resources

gather record and analyse relevant workplace information and data

identify areas for WHS information management improvement

communication skills to

conduct effective formal and informal meetings and communicate effectively and appropriately with WHSIS users

provide information to a range of target groups including health and safety committees health and safety representatives managers supervisors and persons conducting businesses or undertakings PCBUs or their officers

consultation and negotiation skills to

implement and monitor designated actions

information technology skills to

use WHSIS software

use a range of communication media

numeracy skills to analyse workplace information and data

organisational skills to manage own tasks within a timeframe

projectmanagement skills to achieve change in WHS matters

Required knowledge

appropriate presentation of relevant information and data about workplace hazards

commonwealth and state or territory WHS Acts regulations codes of practice standards guidance material and links to other relevant legislation including industrial relations equal employment opportunity workers compensation and rehabilitation

due diligence obligations as referred to in WHS Acts regulations and codes of practice

internal and external sources of WHS information and data and how to access them

key personnel including change agents within workplace management structure

language literacy and cultural profile of the work team

legislative requirements for WHS information and data and consultation

methods for collecting reliable information and data commonly encountered problems in collection and strategies for overcoming these problems

methods for providing evidence of compliance with WHS legislation

nature of information and data that provide valid and reliable measures of performance of WHS management processes

organisational WHS policies procedures processes and systems

requirements for recordkeeping that address WHS privacy and other relevant legislation

requirements for reporting under WHS and other relevant legislation including obligations for notification and reporting of incidents

roles and responsibilities of individuals and parties under WHS legislation

systems for storage and retrieval of information and data

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

preparation of an information and data plan

presentation of information and data about workplace hazards in appropriate formats

knowledge of frequency and incident rates

Context of and specific resources for assessment

Assessment must ensure access to

workplace documentation reports and sample software for WHS information and data collation and analysis

relevant Acts regulations codes of practice standards and guidelines

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

analysis of responses to case studies and scenarios

assessment of written reports on the effectiveness of WHSIS

demonstration of techniques used to manage WHSIS

direct questioning combined with review of portfolios of evidence and thirdparty reports of onthejob performance by the candidate

direct questioning combined with review of portfolios of evidence and third-party reports of onthejob performance by the candidate

observation of performance in role plays

observation of presentations

oral or written questioning to assess knowledge of methods of collecting reliable information and data commonly encountered problems in collection and strategies for overcoming such problems

review of WHS records

evaluation of information and data collected

review of communication of WHS information and data

evaluation of recommendations for improvement in prevention strategies

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

BSBWHSA Contribute to developing implementing and maintaining WHS management systems

BSBWHS506A Contribute to developing, implementing and maintaining WHS management systems.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

WHS legislation may include:	Acts regulations codes of practice.
Duty holders may include:	as specified in WHS Acts: PCBUs or their officers workers other persons at a workplace.
WHS information may include:	information relevant to the organisation and its needs, which will be a function of the size and nature of the organisation, and specific hazards in the workplace, such as: WHS legislative certifications, registrations and licensing workplace policies, procedures, processes and systems notices and other documents from WHS inspectors ergonomic information and data, such as job and task analyses incident reports, including reports on near misses, hits, incidents, injuries, first aid, illness, disease, dangerous occurrences internal inspections lost time injury and other WHS outcome performance indicator reports and summaries WHS positive performance indicators worker performance appraisal and training records, including instruction and supervision logs, diaries and workbooks plant maintenance and servicing records rectification action reports and plans records relating to plant, equipment and tools registers relating to hazards, risks, hazardous chemicals, dangerous goods, safety data sheets (SDS) and confined spaces internal reports reports from WHS consultants and others results of WHS tests, measurements, monitoring and analyses worker health screening and surveillance risk assessments and risk-management records safety manuals for plant and tools sickness absence records training records compensation claims management and return-to-work programs.
Functions and purposes of the WHSIS include to:	document and communicate WHS and other relevant procedures, policies, processes and systems facilitate keeping track of legal requirements and compliance facilitate and support consultation and participation describe and communicate the core elements of the management system and their interaction, and provide direction to related documentation support awareness of what is required to achieve the organisation’s WHS objectives and enable the evaluation of the system and WHS performance.
Users of the WHSIS include:	individuals and parties who directly or indirectly access and use information from the WHSIS and/or provide and input information into the WHSIS.
What users need from the system may include:	usable and useful information that is easy to obtain and understand easy ways to put information into the system information content that meets the specific needs of individuals and parties, and enables them to contribute to WHS management and meet their WHS duties and responsibilities information format (such as electronic, paper, signs, noticeboards, written, graphic and verbal) that is appropriate to the user and the nature of the information integration with existing organisational management, quality, environmental and other systems as necessary a system that is appropriate to the organisation and its specific needs that it not require an unreasonable workload and resources to operate, maintain and develop that it not be a barrier to WHS management and meeting WHS duties and responsibilities that it not be an end in itself.
Workplace factors may include:	management commitment to WHS management style and organisational WHS skills and knowledge nature of hazards and levels of risk organisational structure other management systems requiring interface or integration with the WHSIS required level of security for WHSIS, including: prevention of theft and fraud access security prevention of interruption of services inadvertent release of material information and data destruction, corruption and alteration resources available size of organisation and industry type staff profile, including: language literacy numeracy cultural diversity workplace culture, including industrial relations and safety culture.
Advice and support may include:	one-on-one instruction coaching mentoring training for specific groups of users.
Sources of WHS information and data may include:	external sources, such as: Australian and international standards WHS publications manufacturer manuals and specifications relevant professional associations WHS Acts, regulations and codes of practice WHS regulators unions and industry bodies internal sources, such as: health and safety committee meetings organisational data, such as insurance records, incident investigations, enforcement notices and actions, workers’ compensation data, WHS performance indicators and WHS audits risk assessments safe work method statements safety handbooks SDS and registers worker information papers, brochures, notes and newsletters WHS policies, procedures, processes and systems WHS reports work instructions and standard operating procedures.
Appropriate tools may include:	electronic systems graphical representations handbooks paperbased systems performance monitoring charts and checklists registers.
Legislated reporting requirements may include:	monitoring and exposure to specific hazards notifiable incident reporting to WHS regulators privacy workers’ compensation.
Individuals and parties may include:	contractors and subcontractors duty holders as specified in WHS Acts PCBUs or their officers WHS entry permit holders WHS inspectors workers other persons at a workplace.