Elements and Performance Criteria
- Supervise the administration of claims and payment processes.
- Contract payments are made in accordance with the contract allowance or orders.
- Drawings against allowances are carried out in accordance with organisation policy and procedures.
- Variations to contracts are authorised and corrective action is taken where necessary.
- Back-charges are applied in accordance with policy guidelines.
- Payment of invoices for material supply is authorised.
- Insurance claims for site loss or damage are completed and processed.
- Administrative processes are conducted and supervised with reference to relevant regulatory and organisational requirements.
- Supervise and maintain on-site communications.
- Diary of on-site communication and events is maintained, including communications with clients, contractors, inspections, union matters and suppliers.
- File notes detailing specific instructions are prepared and issued.
- Site reports detailing specific supervisory inspections are prepared and kept.
- Variation requests or requirements are communicated to the appropriate person.
- Requests for extensions of time are communicated to the appropriate person.
- Notice of unsatisfactory work is communicated in writing to the appropriate individuals.
- Administrative processes are conducted and supervised with reference to relevant regulatory and organisational requirements.
- Ensure management of and compliance with quality control procedures.
- Relevant quality control procedures are identified.
- Site checklists detailing specific items to be inspected at appropriate stages are used and completed.
- Industry and organisational quality manuals and procedures are used in managing the quality process.
- Local authority inspections are arranged.
- Quality requirements are communicated to on-site personnel and building work is assessed against construction standards.
- Processes are put in place to supervise on-site work to ensure the performance of work to industry, regulatory and contractual standards.
- Contractual quality standards are met.
- Complete project administration processes.
- Project administration processes and preparation for practical completion are carried out in accordance with the contract requirements and company policy.
- Practical completion inspection procedure is identified, communicated to the client and applied on site.
- Handover procedures are identified and carried out in accordance with organisational policy.
- Certificates and appropriate client information are provided at handover, including termite protection and appliance warranties.
- Defects liability items are obtained from clients.
- Defects are rectified and client sign-off is obtained.
- Administrative processes are conducted and supervised with reference to relevant regulatory and organisational requirements.