Elements and Performance Criteria
- Establish and implement contract administration procedures and frameworks.
- Contracts administration team is established comprising persons of wide experience and knowledge in the building and construction industry.
- Overview of the organisation's current legal and administrative climate is developed and communicated to contracts administration team.
- Strategic plan is developed for construction contract administration procedures and frameworks.
- Information gathering mechanisms that draw strategic performance advice from all parts of the organisation are established.
- Quality assurance measures are developed and implemented as part of the contracts administration process.
- Reporting and feedback structures through which advice and action instructions can be conveyed to employees and subcontractors are developed and established.
- Benchmarks for contract performance are established and a management framework is introduced for achieving, maintaining and exceeding those parameters.
- Measures are developed and introduced through which contract defaulters can be managed back into contract compliance.
- Maintain contract administration procedures and frameworks.
- Policy and administrative guideline documentation is introduced that supports the contract administration process.
- Evaluation and review methods are developed and implemented to ensure administration procedures and frameworks are effective.
- Internal feedback systems and methods are initiated to ensure that difficulties with administration of contracts are resolved within organisational guidelines.
- Measures which ensure the safety and security of contract administration documentation are introduced.
- Overall corporate contract administration framework comprising employees, subcontractors, client and management is maintained.
- Review contract administration procedures.
- Review, recording and evaluation system is developed, implemented and managed to ensure probity and effectiveness of the contract administration system.
- Regular scheduled and unscheduled reviews of contract administration procedures are implemented and managed.
- Formal evaluation of the contract and administration system is undertaken regularly in consultation with organisation's legal advisors.
- Operating procedures are reviewed and clarified.
- Contract documentation processes are reviewed and feedback is provided to those preparing contracts.