Elements and Performance Criteria
- Establish owner requirements.
- Appointment is made with owner to discuss property management services in line with agency practice.
- Appropriate rapport is established with owner or lessor.
- Owner or lessor requirements regarding property are clarified and accurately assessed using appropriate interpersonal communication techniques.
- Extent of services to be offered and risks to be covered are framed after consultation with owner.
- Respective obligations of owner or lessor and agency are determined and agreed with owner in line with agency practice and legislative requirements.
- Establish rural property management agreement.
- Owner or lessor is advised on market influenceslikely to affect property in line with agency practice.
- Property management services are discussed and agreed with owner in line with agency practice.
- Agency fees, property management budgeting and reporting arrangements are discussed and agreed with owner in line with agency practice.
- Agreed instructions are documented in line with agency practice and legislative requirements.
- Establish key register.
- Implement rural property management agreement.
- Internal and external systems are established in line with agency practice and management agreement.
- Necessary agency staff and external contractors are identified and accessed in line with management agreement and agency practice.
- Trust accounts are established and operated in line with management agreement, legislative requirements and agency practice.
- Required reports on trust accounts are prepared and audited in line with management agreement, legislative requirements and agency practice.
- Risk management strategies, including insurance, are implemented in line with management agreement, legislative requirements and agency practice.
- Property security measures are implemented in line with management agreement, legislative requirements and agency practice.
- Inspections are conducted in line with management agreement, legislative requirements and agency practice.
- Property maintenance schedules are implemented in line with management agreement, legislative requirements and agency practice.
- Monitor and report to owners on rural property management agreement.
- Properties are monitored on a regular basis in line with management agreement, legislative requirements and agency practice.
- Corrective action in relation to problems with property revealed through monitoring of property is taken within the constraints of property management agreement, legislative requirements and agency practice.
- Communication with owners or lessors and tenants or lessees is maintained in line with management agreement, legislative requirements and agency practice.
- Disputes involving owners or lessors and tenants or lessees are managed in line with management agreement, legislative requirements and agency practice.
- Reports are prepared for owners in line with property management agreement and agency practice.
- Manage renewal of rural property tenancy agreements and leases.
- Agency renewal patterns for tenancy agreements and leases are assessed and strategies developed to maximise benefits for agency and owners or lessors.
- Tenancy agreement and lease expiries are scheduled to ensure renewals are obtained prior to expiry dates.
- Property is inspected and an accurate report is produced on property condition and maintenance requirements in line with legislative requirements and agency practice.
- Property condition reports and rental details are provided to tenants or lessees prior to renewal of tenancy agreement or lease.
- Conditions of tenancy agreement or lease renewal are negotiated and agreed with all parties.
- Tenancy agreement or lease renewal documentation is prepared and provided to tenant or lessee and finalised in line with legislative requirements and agency practice.