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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Coordinate administrative requirements for production
   • Confirm required resources in consultation with relevant production staff
   • Assess required production resources against allocated budgets, and recommend any necessary adjustments to either to relevant production staff
   • Prepare, update and distribute production documentation in line with organisational procedures
   • Advise suppliers of changes to requirements according to agreed procedures
   • Prepare and coordinate travel and accommodation arrangements for production staff
   • Prepare briefing materials for written and verbal communications to production staff
   • Maintain production progress reports and records, and monitor production budgets, including resource documentation
   • Coordinate transport of resources and personnel as required, and according to location and location services available
2. Organise production resources
   • Research and identify appropriate new and existing sources of supply for required resources
   • Negotiate costs to achieve optimum budget outcomes
   • Procure production resources in a timely manner, including organising agreements with suppliers and providers, and seeking expert assistance as required
   • Identify and source alternative resources, in consultation with relevant personnel, should preferred resources be unavailable
   • Book resources, as required, to meet production brief and budget, and according to organisational procedures
3. Coordinate resources and services during production
   • Prepare and distribute daily production documentation to relevant production staff
   • Check supply and condition of resources regularly, with relevant production staff, and maintain sufficient supply of resources to meet production requirements, budget and schedule
   • Manage efficient and safe distribution and storage of resources throughout production
   • Communicate changes to resource availability and production documentation promptly
4. Finalise production services
   • Assist with finalising outstanding accounts with suppliers
   • Prepare documentation at conclusion of production in line with organisational procedures
   • Ensure files and records are stored safely and in a suitable format
   • Return hired facilities, place valuable props and consumables in secure storage, and dispose of unneeded materials according to organisational procedures
   • Leave worksite in original or improved condition, ensuring no adverse impact on site
   • Evaluate own role in provision of production services and note areas for improvement

Performance Evidence

Evidence of the ability to:

source and negotiate the acquisition of production resources and services in line with production requirements and budget, organisational procedures and protocols

manage and monitor concurrent supply and use of resources and services for productions within deadlines and in consultation with relevant production staff

coordinate the activities required to support an effective, efficient and timely supply of production resources and services

organise appropriate documentation relevant to production needs and schedules.

Note: If a specific volume or frequency is not stated, then evidence must be provided at least once.

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Knowledge Evidence

To complete the unit requirements safely and effectively, the individual must:

discuss key features and purpose of different documentation to be prepared and completed when coordinating supply of resources and services for productions

outline services that may need to be considered for off-site locations

describe sources of supply for production resources and services, and typical industry procedures for supplier agreements and booking production resources and services

outline administrative, public safety, and work health and safety (WHS) procedures that must be followed to run a cost-effective procurement team safely and efficiently

identify typical problems and the main challenges of coordinating production services, and briefly describe solutions

describe typical procedures involved at the completion of production.

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