Elements and Performance Criteria
- Prepare to support audition process
- Consult with representatives of audition panels to clarify format for auditions and requirements in relation to documentation, materials and equipment
- In consultation with relevant personnel, produce sufficient copies of audition forms, schedules, appointment lists and other required documents
- Distribute parts and information about audition format and appointments to agents or performers as required
- Issue calls for other personnel required to participate in auditions and confirm their attendance
- Obtain required materials and equipment and supervise set-up in waiting areas and audition rooms
- Review preparations to ensure audition schedule and process comply with legislative requirements and to identify and address issues that could disrupt them
- Manage auditions
- Brief assistants and minders on support services required and facilitate their work as appropriate throughout auditions
- Use effective communication techniques to greet and check in auditioning performers and collect required information
- Distribute résumés, photos, audition forms and other information to audition panels in a timely way and in the required format
- Direct auditioning performers to audition rooms at the appropriate time and introduce them to audition panels
- Monitor schedule and appointments list and advise waiting performers of delays and audition panel of no-shows
- Deal effectively with unforeseen occurrences and emergency situations as required
- Finalise audition operations
- Supervise removal of materials and equipment and ensure that waiting areas and audition rooms are restored to original condition
- In consultation with audition panel finalise audition documentation and determine requirements for call-backs
- Follow up call-backs through agents or with performers as required
- Collate and file audition documents
- Contribute to evaluations and continuous improvement of audition services and adjust own work procedures accordingly