1. Interpret the creative parameters of the production
   • Participate in preliminary discussions with appropriate personnel to interpret and confirm their creative intentions for the production/event
   • Read, analyse and interpret any design or production documents and notes to establish a full picture of production requirements and challenges
2. Identify and confirm production and technical parameters
   • Liaise with relevant technical personnel and determine the range and numbers of staging and technical elements for the production
   • Develop an overall operational plan and develop and document schedules for the completion of various stages of production planning to ensure deadlines can be met
   • Provide advice to relevant personnel regarding technical, artistic and safety issues that may affect the production/event
3. Co ordinate production meetings
   • Liaise with appropriate personnel and allocate times for production meetings to ensure most efficient and cost effective use of time
   • Chair production meetings and ensure that all artistic and technical issues are discussed and resolved
   • Provide current, clear and accurate reports on the progress of various aspects of the pre-production activities
   • Notify all relevant colleagues of meeting outcomes which affect their work activities.
   • Keep accurate records of decisions made and actions required.
4. Monitor the production planning phase
   • Take an active role in maintaining a creative and technical overview of the project
   • Continually liaise with the technical and artistic production team to ascertain and act upon requirements which can be organised on their behalf
   • Assess the progress of pre-production activities against timelines and budget and make adjustments accordingly
   • Determine any need for additional resources to be applied and take necessary action to ensure production requirements are met
   • Communicate with appropriate personnel regularly throughout the pre-production phase in an open manner to maintain positive working relations and to ensure efficient, safe and disciplined production practices
5. Prepare, distribute and maintain required production documentation and information
   • Prepare and/or check production documentation and information and ensure it is complete, accurate and legible and meets with production requirements
   • Copy and circulate production documentation and information of the appropriate personnel in accordance with organisational procedures
   • Develop and maintain accurate records of distribution of documentation
   • Continually review and update documentation to reflect changed production requirements

Not applicable

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills

content of the script or other source document

in depth understanding of all artistic and technical elements of the productionevent eg staging lighting and sound elements sufficient to be able to coordinate all aspects

effective leadership negotiation and problem solving techniques in relation to production management

principles for communicating effectively with people with diverse interests and needs

commonly occurring issues and challenges in the production management process and ways of addressing these

meeting procedures and protocols as they apply to the operation of production meetings

relevant Occupational Health and Safety legislation and regulation as it applies to all production areas

industrial awards and workers compensation regulations as they apply to the production staff

required content format and timing of different types of documentation developed and distributed by a production manager

Linkages to other units

This unit has strong linkages to the following units and combined training andor assessment is recommended

CUFPOPB Determine resource requirements for total production

CUFPOP02B - Determine resource requirements for total production

CUFPOPB Compile a production schedule

CUFPOP03B - Compile a production schedule

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit

ability to effectively plan administer and monitor the entire preproduction planning phase for a live productionevent

ability to manage a range of tasks concurrently and in accordance with production deadlines

knowledge of all technical staging and artistic aspects of the production

ability to effectively communicate and delegate within a production management context

Method and context of assessment

The assessment context must provide for

practical demonstration of skills through the management of more than one production to allow the candidate to effectively plan administer and monitor the entire preproduction planning phase for more than one live productionevent

preparation and use of a broad range of production documents within typical workplace constraints

involvement of and interaction with a production team to reflect the importance of collaboration and negotiation skills within this unit

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge and might include

evaluation of the planning and management of a production for which the candidate has been responsible

interviews with other production personnel to establish the effectiveness of various aspects of production management for which the candidate has been responsible

evaluation of production documentation prepared by the candidate

written or oral questioning to test knowledge of all technical staging and artistic aspects of the production

written or oral questioning to test knowledge of industrial awards Occupational Health and Safety issues and regulations and any other regulatory matter

review of portfolios of evidence and third party workplace reports of onthe job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups eg people with disabilities and people who may have literacy or numeracy difficulties such as speakers of languages other than English remote communities and those with interrupted schooling

Resource requirements

Assessment of this unit requires access to

industrycurrent production documents

a production and production crew

relevant Occupational Health and Safety regulations

Key competencies in this unit

Key competencies are built into all workplace competencies The following table describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform

Level Administer and Manage

Level Design and Evaluate

Collecting organising and analysing information

Interpreting creative parameters

Communicating ideas and information

Providing briefings

Planning and organising activities

Developing and implementing an operational plan

Working with others and in teams

Chairing production meetings

Using mathematical ideas and techniques

Calculating timelines

Solving problems

Managing conflict between production personnel

Using technology

Using technology as a communication tool

Underpinning skills and knowledge

Assessment must include evidence of the following knowledge and skills

content of the script or other source document

in depth understanding of all artistic and technical elements of the productionevent eg staging lighting and sound elements sufficient to be able to coordinate all aspects

effective leadership negotiation and problem solving techniques in relation to production management

principles for communicating effectively with people with diverse interests and needs

commonly occurring issues and challenges in the production management process and ways of addressing these

meeting procedures and protocols as they apply to the operation of production meetings

relevant Occupational Health and Safety legislation and regulation as it applies to all production areas

industrial awards and workers compensation regulations as they apply to the production staff

required content format and timing of different types of documentation developed and distributed by a production manager

Linkages to other units

This unit has strong linkages to the following units and combined training andor assessment is recommended

CUFPOPB Determine resource requirements for total production

CUFPOP02B - Determine resource requirements for total production

CUFPOPB Compile a production schedule

CUFPOP03B - Compile a production schedule

Critical aspects of evidence

The following evidence is critical to the judgement of competence in this unit

ability to effectively plan administer and monitor the entire preproduction planning phase for a live productionevent

ability to manage a range of tasks concurrently and in accordance with production deadlines

knowledge of all technical staging and artistic aspects of the production

ability to effectively communicate and delegate within a production management context

Method and context of assessment

The assessment context must provide for

practical demonstration of skills through the management of more than one production to allow the candidate to effectively plan administer and monitor the entire preproduction planning phase for more than one live productionevent

preparation and use of a broad range of production documents within typical workplace constraints

involvement of and interaction with a production team to reflect the importance of collaboration and negotiation skills within this unit

Assessment may incorporate a range of methods to assess practical skills and the application of essential underpinning knowledge and might include

evaluation of the planning and management of a production for which the candidate has been responsible

interviews with other production personnel to establish the effectiveness of various aspects of production management for which the candidate has been responsible

evaluation of production documentation prepared by the candidate

written or oral questioning to test knowledge of all technical staging and artistic aspects of the production

written or oral questioning to test knowledge of industrial awards Occupational Health and Safety issues and regulations and any other regulatory matter

review of portfolios of evidence and third party workplace reports of onthe job performance by the candidate

Assessment methods should closely reflect workplace demands and the needs of particular groups eg people with disabilities and people who may have literacy or numeracy difficulties such as speakers of languages other than English remote communities and those with interrupted schooling

Resource requirements

Assessment of this unit requires access to

industrycurrent production documents

a production and production crew

relevant Occupational Health and Safety regulations

Key competencies in this unit

Key competencies are built into all workplace competencies The following table describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform

Level Administer and Manage

Level Design and Evaluate

Collecting organising and analysing information

Interpreting creative parameters

Communicating ideas and information

Providing briefings

Planning and organising activities

Developing and implementing an operational plan

Working with others and in teams

Chairing production meetings

Using mathematical ideas and techniques

Calculating timelines

Solving problems

Managing conflict between production personnel

Using technology

Using technology as a communication tool

The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.