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Elements and Performance Criteria

Required Skills

Required skills

analytical skills to

interpret information on archival principles processes and programs

recognise the archival value of records

differentiate between records and archives and other collections

initiative and enterprise skills to see connections between the way collections are managed and job roles

learning skills to

improve own understanding of collection management

reflect on and adjust own approach to work based on improved understanding of the different elements of collections

literacy skills to read and understand information on

records and recordkeeping systems

archives and archivists

archival programs and principles

planning and organising skills to organise information collected in a systematic fashion

research skills to source information on archives archival programs archival principles and processes

selfmanagement skills to

prioritise work tasks and meet deadlines

follow workplace procedures

teamwork skills to

discuss collection and archival issues with colleagues

work collaboratively with others

technology skills to use systems and equipment related to records management

Required knowledge

differences between archives and other collections

general principles and processes of archival management and records management

information on the archive sector including

principles and processes of archival practice records and archives

role of archivists and archival programs

key provisions of relevant legislation from all forms of government regulations standards and documentation that may affect aspects of records and archives including

AS ISO International Standard Records Management

AS ISO Information and documentation Principles and functional requirements for records in electronic office environments

AS AGLS Metadata element set

AS Work process analysis for recordkeeping

AS ISO Information and documentation Records management processes Metadata for records Part Principles

ethical principles

codes of ethics

privacy and freedom of information

archives and records legislation

work health and safety

metadata format use and application

systems such as

principles of provenance and original order

archival control systems

records continuum theory

implementing preservation programs

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to

differentiate between records archives and other collections

apply an understanding of archival principles processes and programs to the arrangement and description of collection records

work collaboratively with others involved in archival management including archivists

Context of and specific resources for assessment

Assessment must ensure access to

information on a variety of archives and archival programs

archive records recordkeeping systems and organisational policies

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

assessment of written reports

direct questioning combined with review of portfolios of evidence and thirdparty workplace reports of onthejob performance

direct questioning combined with review of portfolios of evidence and third-party workplace reports of onthejob performance

verbal or written questioning to assess knowledge of archive principles processes and programs

Assessment methods should closely reflect workplace demands and the needs of particular client groups consider the requirements of different age groups clients with English as a second language clients with disabilities remote library users etc

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

recordkeeping units from BSB Business Services Training Package

record-keeping units from BSB07 Business Services Training Package.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Archival institutions may include:	businesses commonwealth, state and local government archival institutions community groups in-house archives manuscript and community libraries museums non-government organisations professional and trade organisations religious bodies schools universities.
Records may include:	different states of use: active archival digital and stored on: CDs DVDs imaging systems mainframes PC-based applications remote drives servers physical formats, such as: audiovisual or multimedia graphic microform paper-based variety of sources, including: already in the custody of the collecting institution in the process of being transferred.
Archivesmay relate to:	an organisation responsible for the care and control of archival material building, room or storage area where archival material is kept records that are preserved permanently because of their enduring value.
Relevant personnelmay include:	archivists clients collection managers custodians donors historians records managers supervisors.
Archival principlesrelate to:	original order provenance.
Archival processes may include:	accessioning appraisal and disposal arrangement and description control systems preservation.
Role of archivistsmay include:	access management accessioning acquisition appraisal and disposal arrangement and description design of record-keeping systems implementing preservation programs outreach and public relations records management research.
Record systems may include:	archival control systems business or record systems characteristics, such as: aggregations content context metadata structure electronic systems formal and informal paper-based accumulations storage facility systems.
Metadata may include:	classification terms date, time and location of: record creation registration of record in the system descriptions disposal decision identity of record creator indexing and descriptive terms location record format related entities security and access information unique archival identifiers for each record unique creator identifiers for each record.