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Elements and Performance Criteria

  1. Record collection information
  2. Maintain information records
  3. Improve information recordkeeping

Required Skills

Required skills

learning skills to keep abreast of changes to recordkeeping systems

literacy skills to

complete entries in collection records

read and interpret wideranging reference sources and documentation relating to specific objects and collections

numeracy skills to

measure physical attributes of collection material

work with numerical recordkeeping systems

planning and organising skills to

identify and source information about a wide range of collection items

verify integrity of information sources

selfmanagement skills to

follow workplace procedures

prioritise work tasks and meet deadlines

seek expert advice as required

teamwork skills to

respond appropriately to constructive feedback on own work performance

work collaboratively with others

technology skills to

apply bar coding

use automated recordkeeping systems to enter and retrieve records

Required knowledge

copyright moral rights intellectual property and privacy issues and legislation relevant to keeping records of collections

current industry recordkeeping systems

ethical and cultural issues that impact on collection recordkeeping including those for Aboriginal or Torres Strait Islander material

handling procedures and identification techniques for collection material

information sources relevant to collections

organisational procedures and guidelines for collection recordkeeping

principles of access and accountability in collection recordkeeping

sources of curatorial and conservation advice

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to

access relevant information sources

enter information into records accurately

interpret and distil information for recordkeeping purposes

apply collection recordkeeping formats and protocols

Context of and specific resources for assessment

Assessment must ensure

use of current industry recordkeeping systems

access to

organisational procedures and guidelines

collection items

information sources

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and thirdparty workplace reports of onthejob performance

review of collection records completed by the candidate

verbal or written questioning to assess knowledge of procedures and information sources

Assessment methods should closely reflect workplace demands and the needs of particular client groups consider the requirements of different age groups clients with English as a second language clients with disabilities remote library users etc

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

CULCNMA Assess the significance of collection objects

CULCNM401A Assess the significance of collection objects.


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection material may relate to:

art

aspects of the natural environment

built heritage

ceremonies, such as:

dance

music

cultural heritage

heritage resources

history

living styles

materials with a cultural or spiritual significance

plants and animals

science.

Relevant information sources may include:

internal sources

internet

libraries

local community members

print or electronic media

subject matter experts

texts and references.

Fields of information may include:

acquisition method

collection numbers

condition

conservation requirements

copyright holder

cost

date of accession

exhibition or display history

history and provenance

insurance details

loan information

maintenance costs

physical description

references relevant to the material

reproduction history

significance, such as:

cultural

historical

scientific

social

technical

source details, such as:

artist

collector

dealer

donor

maker

original location

storage location

unique identifier

value.

Collection records may be required for:

acquisition and disposal

assessing significance

audit

cataloguing

condition monitoring

conservation specifications

copyright issues

exhibitions

financial reporting

indexing and retrieval

loans

numbering, location and movement control

pro-formas

reproduction conditions

research

valuation.

Organisational procedures and guidelines may include:

authority to add, delete and update:

fields

format

permissions

record control

type of records.

Legal constraints and cultural protocols may relate to:

copyright

intellectual property

item-specific cultural protocols

moral rights

privacy

social and spiritual issues.

Formatsfor records may relate to:

access

documentary

electronic

film and video

hard copy

photographic

retrieval

sound recordings.