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Elements and Performance Criteria

Required Skills

Required skills

analytical skills to interpret and link strategies to collection needs and priorities

communication skills to

consult with a broad range of internal and external stakeholders

negotiate terms and conditions for accessioning and deaccessioning collection material

seek and interpret expert advice

literacy skills to

develop written agreements

interpret procedures

review and apply terms and conditions

numeracy skills to

assess and manage costs

interpret and apply budgets

planning and organising skills to coordinate interrelated aspects of accessioning and deaccessioning collection material

problemsolving skills to anticipate and mitigate problems and risks associated with developing collections

selfmanagement skills to

prioritise work tasks and meet deadlines

follow workplace procedures and guidelines

teamwork skills to work collaboratively with others in developing collections

technical skills to

use recordkeeping systems

undertake research related to the development of collections

Required knowledge

organisational procedures and guidelines regarding managing specific items and whole collections

subject matter expertise including curatorial and conservation

sources for accessioning and deaccessioning options

information regarding comparable collections and their importance

legal ethical and financial requirements for accessioning and deaccessioning

cultural protocols that impact on accessioning and deaccessioning of cultural material including those for Aboriginal or Torres Strait Islander material

protocols in relation to collection management

security issues associated with collection material

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to

make and justify decisions regarding accessioning and deaccessioning collection material to meet collection needs

apply organisational procedures and guidelines in managing the development of collections

negotiate and document processes and agreements in relation to collection material

Context of and specific resources for assessment

Assessment must ensure

an established or proposed collection as the basis of decision making

organisational objectives procedures and guidelines

engagement with others to reflect the communication and negotiation aspects of the unit

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and thirdparty workplace reports of onthejob performance

evaluation of candidates ability to develop recommendations for the development of collections

evaluation of records and documentation

verbal of written questioning to assess knowledge of organisational procedures and policies for the development of collections

case study on addressing a collection need

Assessment methods should closely reflect workplace demands and the needs of particular client groups consider the requirements of different age groups clients with English as a second language clients with disabilities remote library users etc

Guidance information for assessment

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

CULCNMA Manage lending and borrowing processes for collections

CULCNM502A Manage lending and borrowing processes for collections.

Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Collection materialis defined as objects, collections, artworks, specimens, structures or sites, and includes:	archaeological material books and manuscripts cultural sites and buildings ethnographic material film and audiovisual material flora and fauna furniture photographs technological and industry items textiles works on paper and canvas.
Organisational objectives may relate to:	comprehensiveness of collections future direction of the organisation marketing initiatives relationship between collection and site resource constraints special exhibition needs strategic plan visitor needs and trends.
Collection requirements may relate to:	addressing cultural or moral issues complying with a will, statute or other legal requirement improving or rationalising collections meeting the request of an organisation or person mounting an exhibition rationalising loans.
Key stakeholders may include:	boards and committees commercial partners cultural groups local community members other cultural service organisations other management subject matter experts visitors.
Options may take place between or by means of:	auction bequest different sections of the same institution exchange gift institution and commercial enterprises institution and individuals or groups loan purchase tender transfer two institutions.
Key internal and external factors may relate to:	availability of expertise competitive environment economic considerations marketing considerations organisational priorities resource constraints social or political issues.
Collection management policies may include:	accession policy collection policy deaccession policy guidelines for review of policies, including who is authorised to review them and the scope and frequency of reviews limit of responsibility.
Resources may include:	conservation experts construction of new displays or other infrastructure finance financial advice funding and grants legal expertise replacement objects space special equipment and machinery storage materials and facilities subject matter experts transport valuation advice.
Organisational procedures and guidelinesmay relate to:	acquisitions borrowings disposal handling collection materials loans recordkeeping risk assessment.
Cultural protocols may relate to:	access display financial transactions obtaining permission special handling of items storage timing of acquisition or disposal.
Terms may relate to:	care copyright cost cultural considerations display duration environmental considerations ethical considerations insurance location recordkeeping security usage.