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Elements and Performance Criteria

Construct bibliographic descriptions
Identify relevant national and international standards and accepted variations which apply to cataloguing of material
Use standards to construct descriptions which conform to the International Standard Bibliographic Description (ISBD) format for the material to be catalogued
Construct descriptions in accordance with specific needs and organisational procedures
Determine and record access conditions in accordance with organisational and national standards
Locate, retrieve and transfer bibliographic information/records
Determine appropriate search strategy for use in catalogues and databases
Use bibliographic and communication standards to locate information/records
Use correct techniques and procedures to download/upload bibliographic records
Provide cataloguing support
Undertake appropriate catalogue maintenance to preserve integrity of local database, to conform to national systems and standards and to facilitate database searching and future cataloguing
Accurately record statistics of information catalogued in accordance with organisational procedures
Record item maintenance requirements in accordance with organisational procedures
Identify and discuss difficulties or uncertainties with relevant colleagues and take action accordingly

Required Skills

Required skills

technology skills to use current industry cataloguing systems

problemsolving skills to review and respond to database maintenance issues

literacy skills to interpret and construct cataloguing entries

numeracy skills to work with numerical features of cataloguing systems

Required knowledge

cataloguing standards and systems used in Australian libraries eg AACR USMARCMetadata DDC LCC LCSH and SCIS

organisations cataloguing systems and use of national network and organisations computer system including command languages and procedures

principles of bibliographic description and access

ways of preparing basic descriptive cataloguing records

typical cataloguing problems

procedures for maintaining cataloguing records

copyright moral rights and intellectual property issues and legislation that impact on cataloguing

Evidence Required

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

demonstrated accuracy in the creation and amendment of catalogue records

sound knowledge of bibliographic and catalogue record components

knowledge and understanding of cataloguing conventions

practical demonstration of skills using current industry systems to undertake cataloguing activities

completion of activities within realistic workplace time constraints

Context of and specific resources for assessment

Assessment must ensure

access to relevant policies and procedures manuals

access to current industry cataloguing tools and systems

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

review of records created by the candidate in relation to accuracy

review of catalogues for which the candidate is responsible for maintaining

oral or written questioning to assess knowledge of cataloguing procedures and systems

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

CULLBC Catalogue and classify material

CULLB506C Catalogue and classify material.

Range Statement


The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.
In this unit, cataloguing will be in accordance with established procedures. It may include:	basic descriptive cataloguing record flagged as being from a source known to be normally complete and reliable apparently complete existing records found in the national database from a source which may be less complete or reliable but acceptable to the library

Material to be catalogued may include:	books journals audio-visual items CD-ROMs music maps toys games material in English or languages other than English computer files and software electronic documents and journals network resources microforms

Access conditions may include:	not for loan shelved in specific areas of the organisation housed on- or off-site restrictions on loan periods

Catalogue maintenance may include:	relocating items re-cataloguing items, e.g. from manual to computerised format updating of files correcting holdings information

Systems and standards may include:	USMARC/Metadata AACR (latest edition and amendments) SCIS Subject Headings Dewey Decimal Classification Library of Congress Subject Headings local protocols ISBD

Item maintenance may include:	checking disks for viruses on a regular basis checking special material to ensure all components are correct, e.g. pictorial materials, slides

Relevant colleagues may be:	more experienced staff supervisor other experts