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Elements and Performance Criteria

  1. Process financial forms and applications
  2. Prepare and process banking documents and petty cash documents
  3. Process petty cash transactions
  4. Prepare and process invoices for payment to creditors and for debtors

Required Skills

REQUIRED KNOWLEDGEampSKILLS

Knowledge requirements include

the organisations policies and procedures applying to financial documents

relevant legislation and codes relating to the operation of a business and to the tasks undertaken

legislation relating to privacy and confidentiality

procedures for handling cheques vouchers and cash

banking procedures and guidelines

methods of calculating and presenting financial data

the organisations software and technology used to record and transmit financial information

Skills requirements include

calculation skills

ability to check accuracy of information words and numbers

attention to detail

ability to read and interpret financial data

communication skills

ability to relate to people from a range of social cultural and ethnic backgrounds

ability to work to set timelines

Evidence Required

EVIDENCE GUIDE

Assessment of performance requirements in the unit should be undertaken in an industry context The Evidence Guide identifies the critical aspects knowledge and skills to be demonstrated to confirm competency for the unit Competency is demonstrated by performance of all stated criteria including the Range Statement applicable to the workplace

Overview of assessment requirements

To achieve competency in this unit a person must be able to demonstrate

accurate and timely preparation and processing of financial documents in accordance with the organisations policies and procedures

Critical aspects of evidence

Evidence required for demonstration of consistent performance

Competence in this unit must be assessed over a period of time in order to ensure consistency of performance over the Range Statement and contexts applicable to the work environment

Deliveryrelationship to other units

This unit may be assessed on its own or it may be assessed with other units that cover related skills and knowledge

Evidence is most relevant when provided through an integrated activity which combines the elements of competency for the unit or a cluster of units of competency

Assessment requirements

Method of assessment

For valid and reliable assessment of this unit evidence should be gathered through a range of methods to indicate consistent performance

Assessment of this unit of competence will usually include observation of processes and procedures oral andor written questioning on underpinning knowledge and skills and other methods as required

Context of assessment

This unit may be assessed in the workplace or in a simulated environment

Resources required for assessment

Assessment of this unit of competence requires access to company policies and practices and the technologysystems used by the company to provide services to customers


Range Statement

The Range Statement relates to the unit of competency as a whole. It allows for different work environments and situations that will affect performance.

The following variables may be present with training and assessment depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts. If bold italicised text is shown in Performance Criteria, details of the text are provided in the Range Statement.

Information may include:

names

addresses

amounts of money/figure

dates

account numbers/card numbers/cheque numbers

Documents may include:

application forms

claim forms

petty cash vouchers

invoices

purchase orders

receipts

credit notes

statements

deposit books

delivery dockets

remittance advice

Appropriate personnel may include:

supervisor

manager

account department

accounts clerk

petty cash officer

Organisational procedures may include:

legal and organisation policy and guidelines

procedures for entering and balancing deposits

procedures for checking validity of cheques and card vouchers

security procedures

cash handling procedures

Australian Accounting and Auditing Standards

Legislation and regulations may include:

award and enterprise agreement

occupational health and safety (OH&S) legislation

privacy

equal employment opportunity (EEO) legislation

Anti-discrimination legislation

Validity may include:

signature

dates

amounts

Banking documentation may include:

withdrawal forms

deposit slips/books

cheques

Banking guidelines may include:

cash bundled

accurate forms

banking summary provided

banking electronically