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Elements and Performance Criteria

1. Confirm system requirements
   • Identify key requirements of relevant laws to confirm understanding and ensure consistency of interpretation and application to chain of custody requirements.
   • Clarify the relationship between chain of custody certification and forestry certification systems to ensure integration and compatibility of both systems.
   • Review traceability chain for documentation to ensure compliance with appropriate standards.
   • Review chain of custody certification system manual for applicability to work areas within the organisation.
2. Comply with system requirements
   • Arrange internal auditors for chain of custody system and conduct appropriate training.
   • Distribute traceability chain records and instruct appropriate personnel on how to enter relevant information.
   • Conduct training and induction on chain of custody certification system manual for work areas covered by the chain of custody system.
   • Manage chain of custody activities and audits across work areas to minimise non-compliance.
   • Report incidents of non-compliance in line with legal and organisational requirements.
   • Complete traceability chain records and store in line with chain of custody certification system manual requirements.
   • Report inadequacies in chain of custody certification system manual which may contribute to non- compliance.
3. Provide system support
   • Incorporate audit recommendations into a system improvement plan to rectify non-compliances and improve processes.
   • Contribute to continuous improvement process to ensure system remains effective.
4. Document the operation and monitoring of the system
   • Prepare information on system operation and disseminate to relevant internal and external personnel in line with system communication plan.
   • Periodically prepare reports on system operation identifying operational problems and disseminate to relevant internal and external personnel.
   • Prepare reports on any identified breaches of compliance and disseminate to relevant internal and external personnel.

Performance Evidence

A person demonstrating competency in this unit must satisfy all of the elements, performance criteria and foundation skills of this unit, and must be able to provide evidence that they can:

Coordinate all aspects of a chain of custody certification system to ensure traceability of chain of custody system documentation and compliance with appropriate standards.

Develop and deliver one training session for operators in one work area on chain of custody systems and their role in completing and lodging required documentation.

Develop and deliver internal auditor training to three internal auditors.

Coordinate all processes for one internal chain of custody certification system audit including:

preparation of all required documents

responding to audit reports and providing clear evidence of remedial actions taken for non-compliant issues.

Complete the following reports:

system improvement plan for an audit

a report on periodic system operation

a report on breaches of compliance.

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Knowledge Evidence

A person competent in this unit must be able to demonstrate knowledge of:

Purpose and key content and of the Illegal Logging Prohibition Act 2012 or superseding law.

Purpose and key content of forestry certification standards and systems:

Australian Standard (AS) 47072006 Chain of custody for certified wood and forest products

Forestry Stewardship Council.

Contents, at an in-depth level of understanding, and use of the chain of custody systems manual.

Industry and organisational standards for managing the traceability chain of custody certification system documents.

Format, content and use of documents and register used for certification, audit and quality purposes, including:

timber source documents

processing records

quality records

numbering and labelling documents.

Internal audit processes, including:

purpose of internal audits

scheduling requirements for audits

role of internal auditors

process for preparing and presenting required documents

requirements for and methods of responding to non-compliances and process improvements identified by audit.

Organisational and legal requirements for reporting incidents of non-compliance.

Format, content and use of the following plans and reports:

audit reports

system improvement plans

reports on system operation

reports on breaches of compliance.

Organisational standards, requirements, policies and procedures for implementing forestry chain of custody certification system.

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