Elements and Performance Criteria
- Elements define the essential outcomes
- Procure stock
- Identify items and quantity required for order, according to predetermined minimum and maximum stock levels
- Obtain requisition requirements from authorised personnel
- Source supplier according to organisation procedures and contractual obligations
- Interpret information to identify availability and cost of item and provide information to pharmacist
- Generate and place order following approval by delegated staff member
- Process new stock
- Accept delivery of stock and match delivery documentation with stock delivered
- Check condition of stock and expiry date and report deviations to the appropriate person
- Reconcile stock with order or control lists and report discrepancies to the appropriate person
- Inform pharmacist of medicines with specific recording requirements according to legal requirements and local policy
- Maintain batch traceability
- Accurately complete data capture requirements, including reconciliation of statements and invoices
- Comply with organisation procedures to return stock to supplier
- Handle and maintain stock
- Store stock according to stock storage and rotation requirements
- Maintain conditions to minimise risk of contamination
- Monitor stockon a regular basis, including minimum and maximum stock levels, and report deviations to the appropriate person
- Monitor and maintain correct storage requirements and report deviations to the appropriate person
- Maintain accurate location maps
- Check security compliance and report irregularities to the appropriate person
- Select and pack item order
- Select and pack items according to order requirements
- Complete data entry requirements associated with processing orders
- Check labelling, specific handling instructions and delivery information for accuracy in line with identified requirements
- Check packaging is completed according to specific instructions
- Dispatch orders
- Process returned stock
- Inspect returned products for their expiry date and integrity, and place in designated area
- Place reusable returned stock in appropriate designated area
- Dispose of unusable returned items according to organisation procedure
- Complete inspection documentation accurately and forward for authorisation
- Maintain accurate records and complete credit process in a timely manner
- Assist in stocktaking procedures
- Check stock lists of all items for stocktaking
- Reconcile actual stock against stock lists
- Count stock and check expiry dates
- Identify stock discrepancies and report to the appropriate person
- Determine minimum and maximum stock levels and report to the appropriate person
- Complete and maintain accurate stocktake documentation