Required skills

occupational health and safety OHS skills for using correct ergonomics when operating the computer

communication skills for creating a digital file system

collecting analysing and organising skills for storing and retrieving files

planning and organising skills for backing up and archiving files regularly

teamwork skills for maintaining the digital file system in association with others

numeracy skills for storing files with job numbers

problemsolving skills used when locating lost files

selfmanagement and learning skills to evaluate and enhance personal effectiveness

technical skills for using technology when utilising computer to store files

Required knowledge

OHS factors that need to be addressed when using a computer

location of manuals safety and other documentation relevant to digital file management procedures and the information included in these documents

elementary computer operating system functions

file hierarchy

advantages and disadvantages of different file systems

file size and how it impacts on hard drive space

different file types and how this relates to file size

how to rename a file

version control procedures

operating systems search function

backup processes

different achieve formats

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to

store retrieve and archive various file types

find and use information relevant to the task from a variety of information sources

Context of and specific resources for assessment

Assessment must ensure

that conditions are typical ambient conditions found in the workplace

access to relevant facilities equipment and materials used for digital file management such as highend computers network hard drives external hard drives DVDs and BlueRay discs

use of culturally appropriate processes and techniques appropriate to the language and literacy capacity of learners and the work being performed

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

direct questioning combined with review of portfolios of evidence

third party workplace reports of onthejob performance by the candidate

practical demonstration by the candidate storing and retrieving electronic files

Guidance information for assessment

Holistic assessment with other digital production units relevant to the workplace and job role is recommended such as

ICPPRA Apply software applications to digital production

ICPPR385A Apply software applications to digital production.

For valid and reliable assessment of this unit evidence should be gathered over a period of time through a range of methods for assessment to indicate consistent performance

File system may include:

Appropriate format may include:

Version control include:

Archive system may include: