Elements and Performance Criteria
- Determine community needs and service expectations
- Extensive research and community consultation are undertaken to determine current and future services required by constituents.
- Mechanisms for open and ongoing consultation and feedback from constituents, internal council staff and elected members are established and maintained.
- Recommended or anticipated changes to services are communicated to senior management and stakeholders for discussion and approval.
- Involvement of constituents and other community members is continuously facilitated in determining new initiatives.
- Establish and implement performance measurement strategies
- Financial and non-financial performance measures and evaluation criteria for specific program or service delivery are established and agreed upon by relevant stakeholders and communicated to relevant staff and service providers.
- Appropriate financial and non-financial benchmarks are determined and agreed to by relevant stakeholders.
- Where applicable, tender and contract specifications are developed and expressed clearly, concisely and unambiguously.
- Services are monitored to ensure that they effectively and efficiently meet identified needs and service expectations.
- Feedback from customers is communicated to relevant areas within council and incorporated into performance reviews.
- Trends in customer/stakeholder satisfaction and service usage are monitored to identify opportunities for improvements to services or processes.
- Issues of responsiveness and accessibility are reviewed and reported upon accordingly.
- Facilitate accountability for service outcomes
- Project management systems, reporting mechanisms and processes are established and communicated to service providers.
- Results of all service reviews against desired targets are reported according to standard organisational procedures.
- Tenders and contracted works are regularly monitored and adverse variations in established performance targets are immediately addressed.
- Quality and efficiency of operational processes are measured and documented.
- Service shortfalls are analysed and resolved within council service protocols.
- Develop and implement change management processes
- Need for change in organisational processes or work culture to support service delivery is identified.
- Change process to address the need is identified and implemented.
- Changes to operational processes or services delivered are recommended and communicated to appropriate personnel with supporting information.
- Staff members are adequately informed of improvement plans, their goals and changes to operational procedures.
- Appropriate methods are employed to gain commitment for change.
- Improvement projects are implemented within agreed timelines and coordinated effectively.
- Effectiveness and benefits of implemented changes are monitored and reported accordingly.
- Outcomes of improvements are reviewed and used for further learning and continuous improvement by being shared with other departments.