Elements and Performance Criteria
- Develop strategic approach to asset management
- Scope and scale of asset management task are defined.
- Council's strategic and business plans and their output requirements are identified and considered to inform policy and plan development.
- Research is conducted into national and international best practice and trends in asset management to inform policy and plan development.
- Research is conducted into community's current, medium and long-term projected needs for assets and community's capacity to financially resource the needs.
- Impact of government policy on development of an assessment management plan is researched and considered.
- Build baseline understanding of current assets
- Current level, type and performance of assets are defined and documented.
- Current costs of maintaining assets to meet identified level or standard of service are estimated.
- Human resource management requirements for maintaining current assets are identified and documented.
- Projected costs of maintaining current assets to meet identified level or standard of service required are estimated.
- Develop asset management plan
- Appropriate asset management team members and/or external experts are secured and briefed regarding the project, their roles, levels of delegated responsibility and outcomes to be achieved.
- Steps are put in place to ensure effective communication processes are used to coordinate work and inform team members of progress.
- Clear reporting processes for all team members are identified and communicated.
- Increased or changed demand for maintenance and growth of required assets is identified and documented.
- Increased or changed costs for maintenance and growth of required assets are identified and documented.
- Life cycle management plan for relevant assets is prepared.
- Financial projections for current, medium and long-term development and management of the assets are prepared.
- Risks associated with both implementing and not implementing the identified asset management approach are identified and documented.
- Implement asset management plan
- Budgeting for management of assets over the long term is put in place and monitored.
- Processes for recording, monitoring and reviewing the work effort and resourcing required to systematically implement the asset management plan are put in place.
- Staff and/or external contractors are informed and trained regarding implementation of the asset management plan.
- Progress of asset plan is monitored according to plan's requirements and organisational procedures.
- Corrections, changes and additions are made to asset management plan in light of changing circumstances and to ensure that plan aims and outcomes are met.
- Communications processes are put in place to inform relevant stakeholders, the community and team members about progress.
- Use asset management process to contribute to improved organisational policies and processes