Elements and Performance Criteria
- Maintain property-related information
- Correct record is identified and accessed.
- Changes to record including eligibility for pensioner concession, are completed accurately and within appropriate time frame.
- Any duplicate records are detected and deleted.
- New records, together with necessary associated links and data, are added within appropriate time frame.
- Historical records are maintained.
- Maintain valuation data
- Values are reconciled to categories of rates and valuer general valuations.
- Relevant acts are considered in determining valuation used for rate calculation.
- Subdivision plans are analysed to ensure new valuations are correctly allocated to new lots and cancelled valuations are deleted.
- Revaluations are checked and processed and any inconsistencies are queried.
- Consolidations or amalgamations are checked and allocated according to plans and their associated values are reconciled.
- Compile and maintain financial information
- Transactions are processed and reconciled within the system and to the general/costing ledger.
- End of year reconciliations are completed to demonstrate that all properties are properly assessed and accounted for.
- Notional yield return is completed accurately and is in line with statutory requirements.
- Internal income estimates from rates and charges for the following year are completed according to council requirements.
- Ensure properties are correctly rated
- Available sources of property information are regularly accessed and inconsistencies or possible changes to rating category or rateable status are noted.
- Suspected inconsistencies or applicable changes are followed up in accordance with council policies and within legislative requirements.
- Properties entitled to rate concessions are checked and those no longer eligible for concessions are noted and updated.
- Prepare for land and environment court action as required