Elements and Performance Criteria
- Determine data required to achieve objectives
- Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.
- Asset register/inventory is divided into appropriate classifications and subclassifications.
- Level of data entry for asset components is determined based on quality of available data and end use.
- Check is made that each item of information is necessary to achieve objectives.
- Determine data capture methodology
- Sources and availability of data are determined.
- Options for automated or computerised data collection are investigated in detail.
- Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.
- Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.
- Data recording pro forma and processes are simple and user friendly.
- Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.
- Maintain integrity of information
- Program data collection
- Program for data collection is determined to reflect criticality or value of data.
- Procedures are developed to ensure new data is captured as it occurs.
- Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.
- Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.
- Assets are recorded in accordance with financial reporting and operational requirements.
- Determine valuation and depreciation methods
- Valuation methods for various asset classes are determined.
- Accounting requirements in respect of valuation methods are addressed.
- Methods of validating and verifying asset valuation are determined.
- Depreciation methods for various asset classes are determined taking into account useful life of assets.
- Coordinate update of data and review progress
- Database updating requirements are determined.
- Responsibility for data collection, input and monitoring is allocated.
- Unique numbers are created in line with guidelines.
- Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.
- Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.
- Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.
- Determine data required to achieve objectives
- Information requirements and features, broadly defined by council's asset management goals and objectives, are determined.
- Asset register/inventory is divided into appropriate classifications and subclassifications.
- Level of data entry for asset components is determined based on quality of available data and end use.
- Check is made that each item of information is necessary to achieve objectives.
- Determine data capture methodology
- Sources and availability of data are determined.
- Options for automated or computerised data collection are investigated in detail.
- Cost-effective data capture methodologies are determined for each asset group based on cost-benefit analysis of options.
- Pro forma and processes for recording data are prepared that facilitate consistent and accurate data collection.
- Data recording pro forma and processes are simple and user friendly.
- Format for data recording and storage is developed that provides for easy retrieval, review, analysis and reporting.
- Maintain integrity of information
- Program data collection
- Program for data collection is determined to reflect criticality or value of data.
- Procedures are developed to ensure new data is captured as it occurs.
- Where assets are transferred to council, arrangements are made where possible for data capture in a form suitable to the organisation.
- Processes are implemented that respond quickly to false data and ensure database is corrected quickly and accurately.
- Assets are recorded in accordance with financial reporting and operational requirements.
- Determine valuation and depreciation methods
- Valuation methods for various asset classes are determined.
- Accounting requirements in respect of valuation methods are addressed.
- Methods of validating and verifying asset valuation are determined.
- Depreciation methods for various asset classes are determined taking into account useful life of assets.
- Coordinate update of data and review progress
- Database updating requirements are determined.
- Responsibility for data collection, input and monitoring is allocated.
- Unique numbers are created in line with guidelines.
- Multiple purposes of data are recognised to maximise effectiveness of collection and avoid duplication.
- Guidelines and procedures are produced to ensure assets are recorded in accordance with council policies, and financial reporting and other relevant legislative requirements.
- Feedback is encouraged and procedures for data collection and input are reviewed and amended as appropriate.