Elements and Performance Criteria
- Coordinate an asset management team
- Multidisciplinary team or liaison structure is established as appropriate to develop and review corporate policy, specific objectives and guidelines for asset management.
- Membership of team or structure acknowledges requirements for technical, financial, economic, social and political impacts of asset management strategies.
- Membership of team or structure is regularly reviewed to ensure that it remains appropriate to current requirements.
- Regular communication is maintained through meetings or other appropriate media to ensure two-way flow of information and ideas.
- Evaluate current status of asset management activities
- Current asset management activities are ascertained and assessed against best practice options to identify strengths and weaknesses.
- Current information systems supporting strategic planning and maintenance of operating functions are assessed to determine support systems necessary for future requirements and the effort required to upgrade systems.
- Output required to achieve organisational asset management objectives for different asset groups is determined.
- Determine asset management strategy in consultation with team
- Asset management strategy is developed to meet council's specific objectives for management of assets.
- Asset management strategy is linked to corporate plan to reflect corporate goals.
- Asset management strategy is documented and distributed to chief executive officer/council for endorsement.
- Justifiable resourcing requirements are determined and availability is confirmed to ensure adequate resourcing.
- Clear sets of objectives and achievable goals are defined that are compatible with the level of commitment and support of the organisation.
- Plans are developed that enable council to know immediate, medium and long-term strategies for infrastructure and service delivery to meet customers' present and likely future requirements.
- Corporate obligations and business unit responsibilities are fully considered in developing plans, to ensure asset management team does not infringe unduly on the autonomy of independent business units.
- Develop policies and guidelines
- Prioritise implementation program
- A plan for the introduction of asset management program or system is developed in line with statutory requirements to ensure logical and structured implementation.
- Selection of outside consultants to assist in ensuring effectiveness of asset management program is based on predetermined selection criteria.
- Program priorities based on need and cost/benefits, are set or specific objectives are established against a time frame.
- Determine asset classification and identification
- Format for asset register is determined based on expected immediate and future objectives.
- Materiality thresholds are determined.
- A classification system is selected that reflects asset accounting and asset management needs of the organisation.
- Classification system selected is compatible with existing or proposed computer system and is capable of integration with other corporate systems.
- Numbering system is selected that suits the users.
- Rules and guidelines for unique number creation are established and data entry fields are set up for each data type.