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Elements and Performance Criteria

1. Exercise Parliamentary protocols
   • Identify confidential and sensitive issues and maintain confidentiality.
   • Identify and apply Parliamentary conventions and traditions according to the occasion, location and participants.
   • Identify and adhere to strict protocols for Parliament, and assist others in the application of these protocols in accordance with required behaviour.
   • Assess situations and conduct self to suit the occasion.
   • Assess situations where apparently conflicting protocols might apply and decide on appropriate action, or refer for advice.
2. Provide secretariat services
   • Identify the scope and type of committee, and the Chair’s role and responsibilities to ensure the provision of advice and administrative support meets committee requirements.
   • Provide administrative services to support the committee system and the individual inquiries.
   • Provide briefing papers for meetings and information gathering activities in the timeframe set by the relevant committee.
   • Provide drafting services that result in reports that are well structured, defensible, based on comprehensive and balanced information and meet organisational requirements for style, language and content.
   • Implement strategies to ensure the effective promotion of committee reports.
3. Research and present information and advice
   • Conduct research to respond to requests for information and/or advice and to support the information gathering activities of committees.
   • Determine the context, purpose and audience for the information and/or advice and develop a research methodology to suit.
   • Analyse policy and legislation, search databases and conduct interviews as required to obtain the necessary information in accordance with the research methodology.
   • Provide, analyse and present information and/or advice.
   • Respond to requests for information and/or advice or provide information on what steps are being taken to address the request.
4. Assist in the preparation of proposed legislation
   • Provide administrative services to support departmental processes for the preparation and submission of proposed legislation.
   • Provide administrative services to support the Parliamentary and Cabinet process for the enacting of legislation.
   • Provide administrative support to assist with the drafting of amendments and Private Members’ Bills.
5. Provide community liaison and Parliamentary relations services
   • Implement strategies to promote public awareness of, and participation in, committee inquiries.
   • Promote inter Parliamentary relations through the provision of advice and support that facilitates the conduct of Parliament’s regional and international affairs.
   • Assist incoming and/or outgoing delegations and Parliamentary visitors in accordance with the agreed program and visit objectives.
   • Facilitate international cooperation through provision of assistance and information.
6. Present seminars
   • Update seminar content and supporting documentation and tailor to meet specific audience needs and interests.
   • Provide information and education services to promote public knowledge and awareness of, and interaction with, the Parliament.
   • Seek feedback from seminar participants to gauge satisfaction and suggestions for improvement, and act on recommendations.
7. Exercise Parliamentary protocols
   • Identify confidential and sensitive issues and maintain confidentiality.
   • Identify and apply Parliamentary conventions and traditions according to the occasion, location and participants.
   • Identify and adhere to strict protocols for Parliament, and assist others in the application of these protocols in accordance with required behaviour.
   • Assess situations and conduct self to suit the occasion.
   • Assess situations where apparently conflicting protocols might apply and decide on appropriate action, or refer for advice.
8. Provide secretariat services
   • Identify the scope and type of committee, and the Chair’s role and responsibilities to ensure the provision of advice and administrative support meets committee requirements.
   • Provide administrative services to support the committee system and the individual inquiries.
   • Provide briefing papers for meetings and information gathering activities in the timeframe set by the relevant committee.
   • Provide drafting services that result in reports that are well structured, defensible, based on comprehensive and balanced information and meet organisational requirements for style, language and content.
   • Implement strategies to ensure the effective promotion of committee reports.
9. Research and present information and advice
   • Conduct research to respond to requests for information and/or advice and to support the information gathering activities of committees.
   • Determine the context, purpose and audience for the information and/or advice and develop a research methodology to suit.
   • Analyse policy and legislation, search databases and conduct interviews as required to obtain the necessary information in accordance with the research methodology.
   • Provide, analyse and present information and/or advice.
   • Respond to requests for information and/or advice or provide information on what steps are being taken to address the request.
10. Assist in the preparation of proposed legislation
    • Provide administrative services to support departmental processes for the preparation and submission of proposed legislation.
    • Provide administrative services to support the Parliamentary and Cabinet process for the enacting of legislation.
    • Provide administrative support to assist with the drafting of amendments and Private Members’ Bills.
11. Provide community liaison and Parliamentary relations services
    • Implement strategies to promote public awareness of, and participation in, committee inquiries.
    • Promote inter Parliamentary relations through the provision of advice and support that facilitates the conduct of Parliament’s regional and international affairs.
    • Assist incoming and/or outgoing delegations and Parliamentary visitors in accordance with the agreed program and visit objectives.
    • Facilitate international cooperation through provision of assistance and information.
12. Present seminars
    • Update seminar content and supporting documentation and tailor to meet specific audience needs and interests.
    • Provide information and education services to promote public knowledge and awareness of, and interaction with, the Parliament.
    • Seek feedback from seminar participants to gauge satisfaction and suggestions for improvement, and act on recommendations.

Performance Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

interacting and communicating with Members of Parliament, the community and other stakeholders, targeting language and content to suit the audience and purpose

questioning to clarify research and/or information requests

using a variety of research skills, methodologies, strategies and information databases

applying statutory interpretation of Acts, Bills and subordinate legislation

preparing research reports using complex language structures and terminology and requiring precision of expression and a balance between brevity and detail

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Knowledge Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of the knowledge demonstrated must be appropriate to the job context of the candidate.

Westminster System

separation of powers

system of government (bicameral/unicameral Parliament)

role and functions of Parliament

role and structures of Parliamentary committees

application of statutory requirements imposed by central agencies, including Treasury, Premiers, Prime Minister and Cabinet

Parliamentary practices and procedures, including petitions, Ministerial statements, Question Time, Questions without Notice, Questions on Notice, debates, Hansard reporting

Parliamentary protocols and ethical requirements

standing and session orders

Members’ roles in political process

Members’ interest resolution

Parliamentary process and how it affects operational objectives and timeframes

Cabinet processes

Bill to Act process

budget and estimates processes

balance of power

e-petitions

machinery of Government and administrative arrangements

document purposes – to persuade, inform, stimulate discussion

plain English standards

work health and safety procedures relating to the Parliamentary environment

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