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Elements and Performance Criteria

1. Comply with the budget cycle
   • Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
   • Produce calendar of budget cycle, including identification of approval stages and deadlines.
   • Document and explain organisation’s internal budget processes to staff.
   • Develop compliance strategies to ensure budget process obligations are met, including security requirements.
   • Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
2. Meet cabinet and other approval process
   • Identify and apply appropriate cabinet and/or other approval processes.
   • Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
   • Adhere to security requirements applicable to cabinet papers and other submissions.
   • Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
   • Comply with internal organisational processes for cabinet submissions.
3. Prepare a simple business case
   • Identify outcomes expected of the business case.
   • Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
   • Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
   • Organise information gathered into concise, logical arguments to support required outcomes.
   • Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
4. Comply with government procurement review processes
   • Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
   • Build applicable procurement review processes into activity plan.
   • Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
   • Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
5. Implement procurement review recommendations
   • Assess recommendations from procurement review processes against organisational policies and procedures.
   • Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
   • Develop and initiate processes for continuous improvement reflecting the recommendations.
   • Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.
6. Comply with the budget cycle
   • Identify and incorporate requirements of legislation, policy and guidelines relevant to the budget cycle into criteria for decision making.
   • Produce calendar of budget cycle, including identification of approval stages and deadlines.
   • Document and explain organisation’s internal budget processes to staff.
   • Develop compliance strategies to ensure budget process obligations are met, including security requirements.
   • Identify consequences of non-compliance with obligations and produce strategies to mitigate non-compliance.
7. Meet cabinet and other approval process
   • Identify and apply appropriate cabinet and/or other approval processes.
   • Use relevant cabinet documentation templates to prepare cabinet papers and submissions.
   • Adhere to security requirements applicable to cabinet papers and other submissions.
   • Meet policy requirements of the organisation applicable to cabinet papers and other submissions.
   • Comply with internal organisational processes for cabinet submissions.
8. Prepare a simple business case
   • Identify outcomes expected of the business case.
   • Prepare work plans in consultation with management and other stakeholders to ensure that business case satisfies guidelines and supports expected outcomes.
   • Seek information to support the business case from inside and outside the organisation and confirm its authenticity and reliability.
   • Organise information gathered into concise, logical arguments to support required outcomes.
   • Arrange appropriate reviewers for the business case and incorporate their comments into the final submission.
9. Comply with government procurement review processes
   • Identify and analyse requirements of legislation, and policy and probity guidelines for procurement reviews for relevance to the procurement activity.
   • Build applicable procurement review processes into activity plan.
   • Prepare plans to ensure procurement reviews undertaken by internal or external bodies are provided with assistance required to achieve the review.
   • Prepare records and information to enable procurement review to be completed in a prompt and efficient way.
10. Implement procurement review recommendations
    • Assess recommendations from procurement review processes against organisational policies and procedures.
    • Address organisation-wide implications of recommendations through communication with areas of the organisation affected by the recommendations.
    • Develop and initiate processes for continuous improvement reflecting the recommendations.
    • Evaluate the implementation of recommendations at appropriate intervals to ensure continuous improvement.

Performance Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the candidate must demonstrate evidence of performance of the following on at least one occasion.

consulting and negotiating with stakeholders

developing concise arguments, using conceptual and reasoning skills

conveying the required message in potentially hostile situations

writing reviews, reports, submissions and other complex documents

reading and applying complex documents, including contracts, legislation and guidelines

providing feedback

modelling effective team management approaches

referring issues to the correct person

problem-solving skills to apply decision-making processes or methodologies

anticipating and neutralising potential arguments and objections

undertaking research and business analysis

documenting procurement review and budget decisions in an appropriate format

developing costings for budget and other submissions

maintaining currency of best practice examples in procurement practice and relevant procurement legislation, policies and procedures

operate organisational IT systems

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Knowledge Evidence

Evidence required to demonstrate competence must satisfy all of the requirements of the elements and performance criteria. If not otherwise specified the depth of knowledge demonstrated must be appropriate to the job context of the candidate.

Commonwealth, state or territory, and local government legislation, policies, practices and guidelines relating to budget and procurement review processes, including environmental purchasing and corporate social responsibility guidance

organisational procurement policies, practices and approval processes

risk management procedures

probity principles and issues that relate to budget and procurement processes

codes of conduct, codes of practice and standards of individual behaviour relating to budget and procurement processes

risks associated with financial and accounting issues relevant to budget and procurement review processes

environmental, sustainability and corporate social responsibility principles relevant to budget and procurement review processes

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