Required skills

communication skills to

consult and negotiate with contractors and stakeholders involving complex oral and written exchanges of information

write review and closure reports

make recommendations about improvements to the contract management process

provide feedback

teamwork skills to

model effective team management approaches

respond to diversity

refer issues to the correct person

problemsolving skills to finalise outstanding issues so the contract can be closed

initiative and enterprise skills to identify improvements to the contract management process of contract management

planning and organising skills to

manage contract closure documentation

plan and organise contract closure meetings reports and reviews

learning skills to keep uptodate with

best practice examples in procurement practice

relevant procurement legislation policies and procedures

technology skills to

operate organisational IT systems

use electronic procurement templates

Required knowledge

commonwealth state or territory and local government legislation policies practices and guidelines

relating to contract finalisation and review including environmental purchasing and corporate social responsibility guidance

such as OHS and equity and diversity

organisational procurement policies practices and approval processes

contract finalisation and review for a range of contractual situations

privacy and confidentiality issues including the requirement to appropriately classify information to ensure transparency as well as to treat bids as commercialinconfidence

probity principles and issues

codes of conduct codes of practice and standards of individual behaviour relating to finalising contracts

information knowledge management and record keeping for official or historical records

equal employment opportunity

financial and accounting issues relevant to the contract

aspects of contract law trade practices law and commercial law relevant to the finalisation of contracts relating to complex procurement

The Evidence Guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Competency must be demonstrated in the ability to finalise contracts consistently in accordance with legislative and organisational requirements

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Assessment must confirm the ability to

develop and implement an appropriate review strategy for contracts that are ending

complete relevant contract closure processes

ensure appropriate records have been kept

apply contract review techniques

make written recommendations for improvements to the procurement process based on review results

uphold probity standards in all dealings with contractors

Consistency in performance

Competency should be demonstrated by providing evidence of undertaking a range of relevant work tasks in an actual or simulated procurement environment on at least two separate occasions

Context of and specific resources for assessment

The unit of competency is to be assessed in the workplace or a simulated workplace environment

Access may be required to

legislation policy procedures and protocols relating to procuring goods and services and managing and finalising contracts

codes of conduct and codes of practice

workplace scenarios and case studies relating to a range of procurement activities associated with finalising contracts

case studies that incorporate dilemmas and probity requirements relating to finalising contracts

Method of assessment

The following assessment methods are suggested

questions to assess understanding of relevant legislation and procedures

review of strategies and approaches adopted for finalising contracts

review of contract management plans contracts contract variations contractor performance reports contract closure plans transition plans risk assessments and other contract finalisation documentation prepared by the candidate in a range of contexts

review of stakeholder engagement approaches adopted by the candidate

In all cases practical assessment should be supported by questions to assess underpinning knowledge and those aspects of competency which are difficult to assess directly Questioning techniques should suit the language and literacy levels of the candidate

Guidance information for assessment

Evidence must be gathered over time in a range of contexts to ensure the person can achieve the unit outcome and apply the competency in different situations or environments

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended for example

PSPETHCB Promote the values and ethos of public service

PSPETHC501B Promote the values and ethos of public service

PSPGOVA Undertake negotiations

PSPGOV507A Undertake negotiations

PSPLEGNB Promote compliance with legislation in the public sector

PSPLEGN501B Promote compliance with legislation in the public sector

PSPPROCB Manage contract performance

PSPPROC503B Manage contract performance

PSPPROCA Manage procurement risk

PSPPROC505A Manage procurement risk

PSPPROCA Plan to manage a contract

PSPPROC506A Plan to manage a contract

PSPPROCA Plan for procurement outcomes

PSPPROC507A Plan for procurement outcomes

PSPPROCA Make procurement decisions

PSPPROC508A Make procurement decisions.

Contracts may include:

Timing of contract review may include:

Contract review may include:

Variances may include: