Elements and Performance Criteria
- Establish, apply and manage procurement governance arrangements
- Contribution is made to forward procurement planning in accordance with jurisdictional requirements and in alignment with organisational goals and objectives.
- Organisational financial and budgetary framework is effectively applied to procurement.
- Organisational objectives, policies and goals are researched and applied.
- Relevant interacting legislative, policy and probity requirements are identified and applied to the proposed procurement activity.
- Procurement needs are developed and/or assessed, aligned to organisational objectives, business plan and appropriate justification of estimated procurement expenditure.
- Alternatives to procurement action are proposed where appropriate.
- Probity principles are applied and managed when planning procurement activities.
- Identify, consult with and manage procurement stakeholders
- Internal and external stakeholders for procurement activities are identified.
- Strategies are developed to effectively gather information from and distribute information to procurement stakeholders throughout the procurement process.
- Stakeholders are informed and educated on the concept of value for money.
- Strategies are developed for the ongoing consideration and management of key stakeholders.
- Conduct market research and develop appropriate strategies to approach the market
- Identify, source and manage resources to conduct procurement processes
- Financial and budgetary resources required to effectively conduct procurement processes are identified, sourced and managed.
- Technical and procurement expertise required to effectively conduct procurement processes is identified, sourced and managed, including the establishment of tender evaluation panel or working group.
- Appropriate structures and processes to the conduct of the procurement are determined and applied, including operation of the tender evaluation panel or working group.
- Appropriate lead times for conducting procurement processes are planned and communicated to stakeholders.
- Define procurement specifications and requirements
- Procurement requirements are aligned with organisational objectives and business plans and are realistic in terms of the capacity of the market to supply.
- Statements of requirements and specifications that meet business needs of the organisation are developed and/or critically assessed.
- Previous procurements are reviewed and stakeholders consulted to inform and define the specifications.
- Viability of specifications are explored to ensure risks and whole-of-life costs and benefits are identified and to support value for money.
- Undertake detailed procurement planning
- Stakeholders are assisted to make meaningful contributions to procurement plans.
- Procurement risk assessments are conducted and appropriate risk management strategies determined.
- Jurisdictional and organisational legislative, policy and probity requirements are addressed.
- Procurement process is designed that achieves a value for money outcome, including consideration of whole-of-life costs and benefits.
- Detailed procurement plans and sub-plans are documented for the various activities that will be conducted throughout the procurement process, including evaluation and reporting requirements.
- Timely execution of financial delegations and other approvals are planned in accordance with legislation and jurisdictional and organisational policy and procedures.
- Procurement activity is undertaken in line with jurisdictional, organisational and best practice requirements for accountability and transparency, including record keeping and reporting regimes.