Elements and Performance Criteria
- Establish the planning context and framework
- Authority to plan is confirmed by reference to legislation, direction, organisational or other managerial agreement.
- Planning environment is clarified by analysing drivers and risk assessment.
- Legislative, regulatory and organisational requirements, policy, procedures, existing arrangements and plans that may impact on the planning framework are identified and analysed.
- Key stakeholders, their potential interests, sensitivities, roles and responsibilities are identified.
- Planning purpose, aims, objectives and governance framework are developed and refined with stakeholders.
- Develop agreed planning processes and methodology
- A feasible project scope is developed, considering practical constraints.
- Processes for negotiating outcomes, making decisions, reporting, and monitoring progress and quality are agreed.
- A consultation and communication plan is developed and implemented.
- Sources of expertise are identified to contribute specialised information and analysis as required.
- Plan structure is agreed in consultation with stakeholders.
- A project plan is prepared and approved in consultation with stakeholders.
- Undertake risk research and analysis
- Project scope is reviewed in response to new information or changes in resources and planning environment.
- Appropriate research tools are applied.
- A comprehensive body of emergency riskinformation is built and/or updated using credible sources.
- Effectiveness of current emergency risk management strategies is assessed.
- Organisational vulnerability is determined by analysing susceptibility and resilience to risk.
- The plan’s role as an appropriate risk treatment is confirmed.
- Develop/refine planning parameters
- Emergency management arrangements are reviewed or developed to identify potential gaps or duplication in roles and responsibilities.
- Emergency management strategies and responsibilities are identified and confirmed in consultation with stakeholders.
- Broad categories and types of resources and services that are likely to be required, including potential critical shortfalls, are identified.
- Financial and contractual arrangements for accessing or acquiring resources and services are developed.
- Arrangements for the command, control and coordination of any emergency response or recovery operation are confirmed.
- Contingencies to address potential problems are developed with relevant organisations and service providers.
- Organisational implications of new or revised plans are assessed.
- Document the emergency plan
- Plan is iteratively developed in consultation with stakeholders.
- Plan is prepared in a format prescribed by organisational standards and consistent with broader jurisdictional emergency management arrangements.
- Language used is clear, concise and appropriate for the audience.
- Planning records, supporting documentation and contact information are maintained to organisational standards.
- Validate and implement planning outcomes
- Monitor and review the planning process and outcomes
- A maintenance, audit and exercise schedule is implemented in accordance with organisational, policy or procedures.
- Deficiencies identified during audit, activation or exercising of the plan are analysed and reported to the relevant party.
- Plan amendments are negotiated, documented and authorised in accordance with organisational procedures.
- Opportunities for improving emergency planning processes are reported.