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Elements and Performance Criteria

  1. Identify records
  2. Process details
  3. Review and file records

Required Skills

Required skills

Specific skills are required to achieve the performance criteria in this unit particularly for the application in the various circumstances in which this unit may be applied This includes the ability to carry out the following as required to maintain site records

apply legislative organisation and site requirements and procedures

communication skills required to explain and clarify procedures and to interview users to identify their recordsinformation needs

literacy skills to read and interpret nature of record content functions and problems

problemsolving and analysis skills to identify and manage records

Required knowledge

Specific knowledge is required to achieve the Performance Criteria of this unit particularly its application in a variety of circumstances in which the unit may be used This includes knowledge of the following as required to maintain site records

basic records management systems and processes both manual and computer aided

records filing and retrieval systems and processes

registered document control systems

site diary systems

quality control administration

environmental record requirements

inventory control record systems

project quality requirements

civil construction terminology

JSAsSafe work method statement

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

The evidence required to demonstrate competency in this unit must be relevant to worksite operations and satisfy all of the requirements of the performance criteria required skills and knowledge and the range statement of this unit and include evidence of the following

knowledge of the requirements procedures and instructions for the maintaining of site records

implementation of requirements procedures and techniques for the safe effective and efficient completion of the maintaining of site records including minimum of one significant civil construction project including

site diary

materials received and dispatched

quality records

OHS records

environmental records

inventory control records

working with others to undertake and complete the maintaining of site records that meets all of the required outcomes

consistent timely completion of the maintaining of site records that safely effectively and efficiently meets the required outcomes

Context of and specific resources for assessment

This unit must be assessed in the context of the work environment Where personal safety or environmental damage are limiting factors assessment may occur in a simulated environment provided it is realistic and sufficiently rigorous to cover all aspects of workplace performance including task skills task management skills contingency management skills and job role environment skills

The assessment environment should not disadvantage the participant For example language literacy and numeracy demands of assessment should not be greater than those required on the job

Customisation of assessment and delivery environment to sensitively accommodate cultural diversity

Aboriginal people and other people from a non English speaking background may have second language issues

Assessment of this competency requires typical resources normally used in the work environment Selection and use of resources for particular worksites may differ due to site circumstances

Where applicable physical resources should include equipment modified for people with disabilities

Access must be provided to appropriate learning andor assessment support when required

Method of assessment

This unit may be assessed in a holistic way with other units of competency The assessment strategy for this unit must verify required knowledge and skill and practical application using more than one of the following assessment methods

written andor oral assessment of the candidates required knowledge

observed documented andor first hand testimonial evidence of the candidates

implementation of appropriate requirement procedures and techniques for the safe effective and efficient achievement of required outcomes

consistently achieving the required outcomes

first hand testimonial evidence of the candidates

working with others to undertake and complete the maintaining of site records

Guidance information for assessment

Consult the SkillsDMC User Guide for further information on assessment including access and equity issues


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording, if used in the performance criteria, is detailed below. Essential operating conditions that may be present with training and assessment (depending on the work situation, needs of the candidate, accessibility of the item, and local industry and regional contexts) may also be included.

Relevant compliance documentation

may include:

legislative, organisation and site requirements and procedures

manufacturer's guidelines and specifications

Australian standards

code of practice

Employment and workplace relations legislation

Equal Employment Opportunity and Disability Discrimination legislation

Records may include:

site diaries

materials received or dispatched

incidents on site which may be subject to investigation or query at a later date

quality management records

OHS records

environmental records

inventory control records

records required by regulation or legislation

drawings, which may include:

site plans

locality plans

cross sectional plans

longitudinal plans

structural detail

specification providing illustrations and dimensions and project plans, drawings and specifications

plans and specifications, which may include:

detail relating to materials and quality of work

quality assurance

nominated sub-contractors

provision of site access/facilities

cost

details relating to performance including:

standards of work

work schedules

standard procedures and practices

Document storage, filing and handling systems may include

paper based systems

electronic systems

Registered documents are to include:

permits

other regulatory requirements

Quality assurance requirements may include:

dimensions

tolerances

standards of work and material standards as detailed in the project drawings, specifications and project documentation to meet client satisfaction

Equipment is to include:

record filing and retrieval systems (manual and computer aided)

stationery

Information sources may include

verbal or written and graphical instructions, signage, work schedules/plans/specifications, work bulletins, charts and hand drawings, memos, material safety data sheets (MSDS) and diagrams or sketches

safe work procedures or equivalent related to maintaining site records

regulatory/legislative requirements pertaining to maintaining site records

manufacturers' specifications and instructions

organisation work specifications and requirements

instructions issued by authorised organisational or external personnel

relevant Australian Standards

Historical data may be referred to for comparing:

quantities

costs

equipment usage

timeframes

material types

Trends indicated by records may include

time spent in activities

equipment requirements

material usage