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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Identify event scope.
   • Confirm purpose, objectives, budget and timeline of event with organisation management.
   • Determine event resource requirements.
   • Finalise event components, program or competition format consistent with the requirements of the relevant body.
   • Determine participation targets, selection and entry criteria.
   • Arrange event time and venue in the context of other scheduled and competing events or activities.
   • Identify potential event team members.
2. Plan the event.
   • Prepare budget in line with allocated funds.
   • Establish event team and clarify roles and responsibilities of team members.
   • Identify and seek required approvals to meet regulatory requirements.
   • Develop systems and procedures in consultation with event team.
   • Design event activities considering waste minimisation and efficient resource utilisation.
   • Prepare competition draw or event schedule and distribute, as required.
   • Identify event specific risks and prepare risk management strategy.
   • Develop contingency and critical incident procedures.
   • Develop event coordination plan with documented tasks, responsibilities and timelines.
   • Organise promotional materials to generate interest and publicity.
3. Coordinate implementation of the event.
   • Provide participants with required information.
   • Organise event briefings for all associated staff and volunteers.
   • Ensure health, safety and security procedures are integrated into event procedures.
   • Oversee event setup according to prearranged operational requirements.
   • Identify discrepancies and deficiencies, and take required remedial action.
   • Monitor event operation through observation and communication with event team members.
   • Implement contingency plans, as required.
   • Ensure event break down is completed according to agreements with contractors and event team.
   • Process results, communicate outcomes to participants and submit results to relevant body, as required.
4. Evaluate the event.
   • Determine event evaluation criteria prior to event in consultation with organisation management.
   • Use a variety of evaluation methods to obtain feedback.
   • Conduct an event debrief with event team.
   • Analyse delivery of the event against evaluation criteria.
   • Document event outcomes and recommendations for future similar events for organisation management.
5. Identify event scope.
   • Confirm purpose, objectives, budget and timeline of event with organisation management.
   • Determine event resource requirements.
   • Finalise event components, program or competition format consistent with the requirements of the relevant body.
   • Determine participation targets, selection and entry criteria.
   • Arrange event time and venue in the context of other scheduled and competing events or activities.
   • Identify potential event team members.
6. Plan the event.
   • Prepare budget in line with allocated funds.
   • Establish event team and clarify roles and responsibilities of team members.
   • Identify and seek required approvals to meet regulatory requirements.
   • Develop systems and procedures in consultation with event team.
   • Design event activities considering waste minimisation and efficient resource utilisation.
   • Prepare competition draw or event schedule and distribute, as required.
   • Identify event specific risks and prepare risk management strategy.
   • Develop contingency and critical incident procedures.
   • Develop event coordination plan with documented tasks, responsibilities and timelines.
   • Organise promotional materials to generate interest and publicity.
7. Coordinate implementation of the event.
   • Provide participants with required information.
   • Organise event briefings for all associated staff and volunteers.
   • Ensure health, safety and security procedures are integrated into event procedures.
   • Oversee event setup according to prearranged operational requirements.
   • Identify discrepancies and deficiencies, and take required remedial action.
   • Monitor event operation through observation and communication with event team members.
   • Implement contingency plans, as required.
   • Ensure event break down is completed according to agreements with contractors and event team.
   • Process results, communicate outcomes to participants and submit results to relevant body, as required.
8. Evaluate the event.
   • Determine event evaluation criteria prior to event in consultation with organisation management.
   • Use a variety of evaluation methods to obtain feedback.
   • Conduct an event debrief with event team.
   • Analyse delivery of the event against evaluation criteria.
   • Document event outcomes and recommendations for future similar events for organisation management.

Performance Evidence

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

plan, deliver, and evaluate at least two of the following events that have prearranged operational components:

banquet

business or corporate event

entertainment or leisure event

exhibition, exposition or fair

fundraising event

industry and other awards presentations

meetings and conventions

social event

sporting event

develop and present comprehensive event proposals for each event that cover:

budget

floor or site plans

systems and procedures appropriate to the type of event:

timeframe and running sheet

contingency and critical incident procedures

register of staff, officials and volunteers

registration system

participant or player database

competition draw or schedule

technical production (lighting, sound, audio, visual)

communication strategy

media access

recording and processing of results or outcomes

database of suppliers and contractors

financial system such as cash handling and point of sale

contingency and critical incident procedures related to:

equipment breakdown

participant injury or illness

facility and venue problems or changes

traffic issues

adverse weather

modifications to draw

late withdrawals

event staff sickness

insufficient officials

lateness of VIPs

number of registrations

date of event

decorations

format, style and duration

food and beverage requirements

event program

event set up

styling of venue

technical equipment

timing of service

develop and produce these comprehensive documents for each event:

briefing papers

emergency phone contacts

layout plan for venue or site

program

running sheet

schedules.

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Knowledge Evidence

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

the primary components of state, territory and local council laws that impact on event delivery and actions that must be adhered to by event operators during event setup, conduct and break down, in particular laws that cover:

work health and safety/occupational health and safety (this would include requirements that must be met for providing a safe workplace, hazard identification and assessment and control of associated risks)

workers’ compensation (this would include insurance requirements, injury reporting and occupational rehabilitation requirements)

workplace relations

legal liability and duty of care of participants

characteristics of these events staged in various locations:

banquets

business or corporate event

entertainment or leisure event

exhibition, exposition or fair

fundraising event

industry and other awards presentations

meetings and conventions

social events

sporting events

for each event:

purpose and format

roles and responsibilities of team members

event running order

entertainment and speeches

service order and timing for food and beverage items to complement event activities

key features and functions of these event staging products and services:

catering

displays, stands and signage

exhibitor services

security

talent:

entertainers

speakers

technical equipment and services:

audio-visual

lighting

rigging

sets

sound

special effects

stage design

venue or site:

furniture

layouts

registration areas and equipment

styling

formats for, inclusions and uses of:

event proposals

specific event documentation:

booking conditions

confirmation letters

contracts and invoices

event operational documentation:

event orders

floor plans

menus

key environmental and social sustainability impacts of event delivery and procedures for:

recycling and disposal of all waste and hazardous substances

ensuring safety for crowds and the movement of large numbers of attendees

minimising the use of energy, water and other resources during event setup, operation and break-down.

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