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Follow the links below to find material targeted to the unit's elements, performance criteria, required skills and knowledge

Elements and Performance Criteria

1. Define planning requirements.
   • Analyse event information, scope and objectives to determine planning requirements.
   • Identify requirements for consultation and involvement of stakeholders in plan development.
   • Assess the impact of internal and external factors on event plan.
   • Determine scope, nature and format of event plans.
2. Develop event plan.
   • Consult with stakeholders to facilitate their input and effective event planning.
   • Identify risk, regulatory and sustainability issues and incorporate into plan.
   • Take account of interrelationships between different event components and their impact on planning.
   • Integrate financial, human and physical resource specifications into plan.
   • Develop systems and procedures to support the planned event.
   • Develop an internal and external communications strategy.
   • Negotiate and agree on event plan with stakeholders.
   • Agree on evaluation criteria for event success.
   • Finalise event plan, clearly identifying priorities, timelines, and responsibilities.
3. Monitor event plan.
   • Implement and monitor activities according to agreed timelines.
   • Provide support and assistance to colleagues involved in implementing the plan.
   • Monitor implementation of integrated plan for multiple event components to ensure cohesive planning.
   • Assess and respond to the need to adjust plan, systems and procedures.
   • Provide progress and other reports as required and according to event requirements.
4. Evaluate event and event plan.
   • Obtain feedback from stakeholders according to predetermined evaluation criteria.
   • Evaluate event for operational service efficiency, quality and achievement of objectives.
   • Review and assess effectiveness of event plan in delivering outcomes, and identify deficiencies.
   • Use information to enhance future event planning.

Performance Evidence

Evidence of the ability to complete tasks outlined in elements and performance criteria of this unit in the context of the job role, and:

develop an event management plan for at least two different events with multiple operational components

document the above plans, specifying system and procedure details for:

risk, regulatory and sustainability considerations

financial, human and physical resource requirements

reporting lines, and meeting schedules and protocols

internal and external communications strategy

monitor the implementation of each event plan, ensuring:

timelines and deadlines are met

adjustments to plan, systems and procedures are made as required

obtain feedback from stakeholders to evaluate the event against the following criteria:

communication

contingency management

operational efficiency

profitability

resource efficiency

success in meeting event objectives

stakeholder feedback.

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Knowledge Evidence

Demonstrated knowledge required to complete the tasks outlined in elements and performance criteria of this unit:

sources of information that inform event plan development:

event concepts

feasibility analysis

initial budget

proposals or bids

sources of revenue

internal and external factors and their impact on event plans:

availability of external resources

capacity of organisation to manage the event

competing and complementary events

economic climate

sponsor requirements

regulatory requirements:

licensing

safety

security

risk management

venue capacity issues

key event planning concepts:

steps in the planning process

technologies that support effective event planning

interrelationships between different event components and their impact on event planning

methods for developing and managing integrated plans for multiple event components

communication strategies between stakeholders

stakeholder involvement and approval processes

plan formats and inclusions for different aspects of event management:

catering

human resources

regulatory compliance

risk management

safety and security

sponsorship

talent

technical equipment and services

venues or sites

evaluation and performance measurement systems for events:

formats and systems

qualitative and quantitative evaluation criteria and ways to evaluate having achieved them

sustainability considerations and ways of enhancing event sustainability:

environmental:

resource conservation

waste management

social:

community impacts

community involvement

issues that arise in the implementation of event plans, and strategies to address them.

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