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Elements and Performance Criteria

  1. Analyse regulatory issues that impact on event management.
  2. Establish strategies for working with regulatory authorities.
  3. Develop plans and procedures to address regulatory requirements.
  4. Evaluate event for regulatory compliance.

Required Skills

This section describes the essential skills and knowledge and their level required for this unit

The following skills must be assessed as part of this unit

planning and organisational skills to develop practical plans and procedures

communication and negotiation skills to liaise with people with varying responsibilities working in different contexts eg operational staff and government officials

research skills to source information on event regulatory requirements

literacy skills to interpret regulatory documentation and develop complex plans procedures and other documentation

The following knowledge must be assessed as part of this unit

range of regulatory issues that impact on different types of event

the primary components of state territory and local council laws that impact on event delivery and actions that must be adhered to by event operators during event setup operation and breakdown in particular laws that cover

occupational health and safety this would include requirements that must be met for providing a safe workplace hazard identification and assessment and control of associated risks

workers compensation this would include insurance requirements injury reporting and occupational rehabilitation requirements

workplace relations

legal liability and duty of care of customers

environmental protection this would include requirements that must be met for environmental hazard identification use of minimal impact practices and reporting of incidents

local community protection this would include land ownership management and access requirements that must be met and requirements to maintain the lifestyle of neighboring residents

consumer protection this would include refund requirements that must be met terms and conditions of quotations and cancellation fees

responsible service of alcohol

food safety

sources of detailed information on specific regulatory issues including plain English documentation that explains the operational requirements of legislation

ways in which regulatory issues need to be addressed including policies procedures systems and typical reporting and documentation requirements

structures and general operating procedures of regulatory authorities

insurance issues relevant to regulatory requirements

different formats for and contents of typical procedures to manage regulatory requirements during the setup operation and breakdown of events

Evidence Required

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge the range statement and the Assessment Guidelines for this TrainingPackage

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the following is essential

ability to analyse assess and respond to the range of regulatory issues affecting an event to ensure event compliance

sound knowledge of the range of regulatory issues that affect different aspects of event staging relevant networks and information sources

practical demonstration of skills through development of plans and procedures to address the regulatory requirements of a specific complex event

Context of and specific resources for assessment

Assessment must ensure

access to a complex event for which regulatory requirements must be addressed

interaction with others to reflect the communication and negotiation aspects of the unit

use of the appropriate state or territory legislation and plain English documents issued by regulatory authorities

access to current organisation policies and procedures and plans used to manage regulatory issues

Methods of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

evaluation of strategies and operational plans prepared by the candidate to address regulatory issues

case studies to assess candidates ability to develop approaches for a range of different events

questions to assess detailed knowledge of different regulatory requirements and issues

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the candidate

Holistic assessment with other units relevant to the industry sector workplace and job role is recommended

Assessing employability skills

Employability skills are integral to effective performance in the workplace and are broadly consistent across industry sectors How these skills are applied varies between occupations and qualifications due to the different work functions and contexts

Employability skills embedded in this unit should be assessed holistically with other relevant units that make up the skill set or qualification and in the context of the job role


Range Statement

The range statement relates to the unit of competency as a whole. It allows for different work environments and situations that may affect performance. Bold italicised wording in the performance criteria is detailed below.

Event information may include:

general nature of event

event management structures

level of government involvement

location

dates and times

duration

number of activities, sports or individual events

numbers attending

scope of physical staging requirements.

Specific event regulatory issues may relate to:

food safety

security

responsible service of alcohol

use of licensed personnel, such as trades and pyrotechnicians

crowd control

legal liability and duty of care of customers

local community protection

consumer protection

environmental impacts and minimal impact practices

OHS and workers' compensation.

Specific risk management issues may include:

implications of non-compliance

accountability, e.g. event organiser versus specific contractors

safety issues

need for clear communication and reporting protocols

minimisation of environmental impacts.

Stakeholders may include:

industry bodies

professional associations

state, territory & local government management and regulatory authorities, including:

sport and recreation

facilities

parks and public places

transport

licensing

traffic

land management

environmental protection

waste management

utilities

information services

police

emergency services

convention and event sections

fair trading

occupational health and safety

tourism authorities and organisations

unions.

Specialist planning and operational advice or assistance may include:

technical experts

local government management and regulatory authorities.

Scope and complexity of required or desirable liaison may be impacted by:

scope of the event

nature of the event in terms of complexity and number of associated regulatory issues

current focus or requirements of relevant authority

level of safety risk

level of environmental risk

impact of the event on the physical environment.

Appropriate agencies may include:

WorkCover authorities

licensing authorities

local councils

federal, state and territory government departments.

Broader event management structures, processes and constraints may include:

overall management structure for the event

specific event objectives

budget

human resources

other operational requirements

promotional requirements

factors external to the event.

Specific procedures that address event regulatory requirements may relate to:

transport, handling and storage of food

documentation of roles and responsibilities, including restrictions for non-licensed personnel

lines of communication

reporting procedures

emergency procedures

hazard identification, reporting and assessment of associated risks

minimal impact practices to reduce the negative environmental impacts of resource, water and energy use at event sites

waste management.

Compliance documentation may include:

pre-event reports and requests to authorities

details of licensed personnel

activity logs

incident reports.

Briefings and relevant information may include:

information on regulatory requirements

specific procedures to follow in different situations

contacts and procedures for emergency situations

roles and responsibilities charts

blank copies of documentation to be completed.