Required skills

communication skills including active listening and open and closed questioning to

consult with venue or site personnel on capacity to meet event requirements

provide clear and accurate stakeholder briefings on venue or site options

critical thinking skills to

analyse event staging plans and determine venue or site requirements

evaluate a range of venue or site options against complex specifications and make substantiated selection

learning skills to seek and assimilate new knowledge of event venues and sites

literacy skills to

read and interpret complex event plans and product and service specifications for venues and sites

research collate and analyse information on new venue and site options

write detailed and accurate venue or site specifications

numeracy skills to determine a range of spatial venue or site specifications including

attendee capacity

size of assembly storage and maintenance areas for event staging items

size and capacity of various areas for seating stands and onsite registration

planning and organising skills to access and collate all information required for venue or site selection and to source and select venues or sites within designated deadlines

problemsolving skills to anticipate and analyse risks associated with venues or sites and to resolve with risk management plans or abandon options before selection

selfmanagement skills to take responsibility for all processes involved in sourcing and selecting venues or sites for events

teamwork skills to integrate the needs of all stakeholders when defining venue or site specifications and to consult with them during the selection process

technology skills to use calculators computers printers word processing and spread sheet software packages

Required knowledge

operational and venue requirements for different types of events

sources of information on event venues or sites for a broad range of event types

key features of event venues or sites especially those in the local area and their capacity to service different types of events including venues for

exhibitions expositions and fairs

festivals

meetings and conventions

social functions

event staging products and services offered by event venues or sites and their suitability for particular event types

risk and regulatory issues associated with different types of venues and sites and methods of managing these

social and environmental sustainability issues associated with different venues and sites including

water and energy use

waste

local community rights during operation of events

maintenance of natural and cultural integrity

operational structures within venues and sites including relevant personnel organisational relationships and reporting structures

a range of formats for inclusions and uses of

venue or site specifications for the staging of events

venue or site contracts

The evidence guide provides advice on assessment and must be read in conjunction with the performance criteria required skills and knowledge range statement and the Assessment Guidelines for the Training Package

Overview of assessment

Critical aspects for assessment and evidence required to demonstrate competency in this unit

Evidence of the ability to

research and select appropriate venues and sites for events involving

comprehensive event plans

dedicated event budgets

formal communications plans

multiple operational components

an event operations team

a wide range of stakeholders

develop selection specifications assess and choose venues or sites for multiple and diverse events

integrate knowledge of

key features of event venues or sites especially those in the local area and their capacity to service different types of events

key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types

formats for and inclusions of venue or site specifications for the staging of events

source and select venues or sites within commercial time constraints and event deadlines

Context of and specific resources for assessment

Assessment must ensure use of

actual events for which event venues and sites are selected Events may be created for the specific purpose of skills assessment but must still meet the requirements outlined under Critical aspects of assessment and have commercial community or business relevance Small personal events are not appropriate as a means of assessing an individuals skills and knowledge

venues and sites where events are operated these can be

real event venues and sites

event venues and sites operated within a training organisation such as auditoria exhibition areas conference rooms restaurants and sporting facilities where real events are staged

event stakeholders with whom the individual consults

venue personnel with whom the individual liaises during the selection process

comprehensive event plans

dedicated event budgets

current and comprehensive event venue or site information

product information within sales kits brochures product manuals supplier information kits or information databases

site specifications operational and capacity information

technical production and staging specifications

industry current template venue or site specifications for the staging of events

Method of assessment

A range of assessment methods should be used to assess practical skills and knowledge The following examples are appropriate for this unit

case studies that allow the individual to analyse event plans and determine venue or site requirements for multiple and diverse events

evaluation of venue or site specifications developed by the individual

review of a comprehensive portfolio prepared by the individual that documents the entire venue selection process including notes on the event plan draft and final venue specification notes on discussions with venue personnel issues taken into account when assessing various venues to meet event requirements and rationale for the final selection

written or oral questioning to assess knowledge of

key features of event venues or sites and their capacity to service different types of events

key features and functions of event staging products and services offered by event venues or sites and their suitability for particular event types

formats for and inclusions of venue or site specifications for the staging of events

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual

review of portfolios of evidence and thirdparty workplace reports of onthejob performance by the individual.

Guidance information for assessment

The assessor should design integrated assessment activities to holistically assess this unit with other units relevant to the industry sector organisation and job role for example

BSBWRTA Write complex documents

BSBWRT401A Write complex documents

SITXEVT Organise event infrastructure

SITXGLC Research and comply with regulatory requirements

Event may include:

Overall venue or site requirementsmay relate to:

Venue or site specificationsmay include requirements for:

Stakeholders may include:

Information sourcesmay include:

Research methodsmay include:

Risk, regulatory and sustainability issuesmay relate to: