Elements and Performance Criteria
- Post transactions.
- Organise and interpret source documents accurately in preparation for entering transactions.
- Identify any irregularities in documentation promptly and take action to resolve within scope of individual responsibility and designated timeframes.
- Check or obtain correct authorisation for entry.
- Select correct account and journal for intended entry.
- Enter credit and debit transactions into journals, including correct allocation of all amounts within designated timeframes.
- Support journal entries with explanation and cross-referencing to support documentation where necessary.
- Cross-check source documentation with entered transaction to ensure matching.
- File source documents in the correct location and according to organisation procedures.
- Reconcile transactions to a balance.
- Check documentation and balances to ensure matching.
- Where appropriate, use reconciliation features of computerised systems correctly to assist the reconciliation process.
- Where necessary, investigate and clear outstanding entries accurately and promptly in consultation with appropriate colleagues.
- Identify, investigate or report discrepancies according to scope of individual responsibility.
- Finalise reconciliations within designated timelines and provide information to colleagues.
- Retrieve financial information.
- Interrogate financial records correctly to identify required information.
- Generate and distribute relevant routine financial reports or information at designated times and in response to requests from colleagues.
- Check financial reports for accuracy prior to distribution.
- Identify, investigate or report discrepancies according to scope of individual responsibility.