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Elements and Performance Criteria

1. Identify event operational requirements
   • Analyse event staging requirements based on detailed review of all aspects of the proposed event.
   • Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.
   • Incorporate safety and risk management issues into all planning documentation and processes.
2. Source contractors
   • Analyse event staging requirements based on detailed review of all aspects of the proposed event.
   • Develop an accurate summary of staging requirements for each event component in consultation with key stakeholders.
   • Incorporate safety and risk management issues into all planning documentation and processes.
   • Analyse quotations and select contractors in consultation with key stakeholders.
   • Confirm agreements with contractors in writing to include details and costs of all services.
3. Monitor contractors
   • Monitor progress, including safety issues, at regular intervals through ongoing liaison with contractors and other stakeholders.
   • Identify the need for adjustments and organise appropriate changes with confirmation in writing.
   • Negotiate adjustments to maintain the integrity and quality of the event.
   • Evaluate work completed against event requirements and time schedules, and take appropriate action to address delays.

Required Skills

Not applicable

Evidence Required

Essential Knowledge and Skills to be Assessed

The following knowledge and skills must be assessed as part of this unit

roles and responsibilities of organisations involved in event staging

suppliers of staging services and sources of information on staging services

risk management issues to be considered for key areas of event staging

knowledge of terminology services and key technology in key areas of staging including

catering

venue decoration

audiovisual options

sound amplification

lighting

rigging

live entertainment

registration areas

display

security

electronic media coverage of events

safety equipment

the key inclusions for contractor briefing or specification documents

Linkages to Other Units

This unit has very strong linkages to other event management units and combined training and assessment is recommended with units such as

THTFMEA Develop an event concept

THTFME04A Develop an event concept

THTFMEA Select event venues and sites

THTFME05A Select event venues and sites

Critical Aspects of Assessment

Evidence of the following is critical

general knowledge of all event staging services and terminology as detailed under Essential Skills and Knowledge

ability to organise and coordinate multiple contractors as part of the overall event management process

Context of Assessment and Resource Implications

Assessment must ensure

management of the staging of an indoor event comprising multiple components

access to venues for staging of an indoor event

access to all equipment required for the staging of an event

liaison with and involvement of multiple contractors

Assessment Methods

Assessment methods must be chosen to ensure that the ability to manage the staging of an event can be practically demonstrated Methods must include assessment of knowledge as well as assessment of practical skills

The following examples are appropriate for this unit

evaluation of the staging at an event managed by the candidate through attendance at the event

review of documentation used to manage contractors prepared by the candidate

questioning of contractors to assess the organisational skills of the candidate

case studies to assess ability to determine staging requirements for different events

oral or written questions to assess knowledge of key staging services and relevant terminology

review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

Key Competencies in this Unit

Key Competencies are an integral part of all workplace competencies The table below describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform Level Administer and Manage Level Design and Evaluate

Key Competencies

Collecting Organising and Analysing Information

For example

Assessing competitive quotes from staging suppliers

Communicating Ideas and Information

For example

Developing a tender brief for staging suppliers

Planning and Organising Activities

For example

Appointing and managing multiple suppliers before during and after an event

Working with Others and in Teams

For example

Negotiating with suppliers on changing requirements

Using Mathematical Ideas and Techniques

For example

Calculating numbers of exhibition panels required for a trade show

Solving Problems

For example

Negotiating with a supplier who is failing to meet contract obligations

Using Technology

For example

Using a computerised system to create different staging scenarios

Essential Knowledge and Skills to be Assessed

The following knowledge and skills must be assessed as part of this unit

roles and responsibilities of organisations involved in event staging

suppliers of staging services and sources of information on staging services

risk management issues to be considered for key areas of event staging

knowledge of terminology services and key technology in key areas of staging including

catering

venue decoration

audiovisual options

sound amplification

lighting

rigging

live entertainment

registration areas

display

security

electronic media coverage of events

safety equipment

the key inclusions for contractor briefing or specification documents

Linkages to Other Units

This unit has very strong linkages to other event management units and combined training and assessment is recommended with units such as

THTFMEA Develop an event concept

THTFME04A Develop an event concept

THTFMEA Select event venues and sites

THTFME05A Select event venues and sites

Critical Aspects of Assessment

Evidence of the following is critical

general knowledge of all event staging services and terminology as detailed under Essential Skills and Knowledge

ability to organise and coordinate multiple contractors as part of the overall event management process

Context of Assessment and Resource Implications

Assessment must ensure

management of the staging of an indoor event comprising multiple components

access to venues for staging of an indoor event

access to all equipment required for the staging of an event

liaison with and involvement of multiple contractors

Assessment Methods

Assessment methods must be chosen to ensure that the ability to manage the staging of an event can be practically demonstrated Methods must include assessment of knowledge as well as assessment of practical skills

The following examples are appropriate for this unit

evaluation of the staging at an event managed by the candidate through attendance at the event

review of documentation used to manage contractors prepared by the candidate

questioning of contractors to assess the organisational skills of the candidate

case studies to assess ability to determine staging requirements for different events

oral or written questions to assess knowledge of key staging services and relevant terminology

review of portfolios of evidence and third party workplace reports of onthejob performance by the candidate

Key Competencies in this Unit

Key Competencies are an integral part of all workplace competencies The table below describes those applicable to this unit Trainers and assessors should ensure that they are addressed in training and assessment

Level Perform Level Administer and Manage Level Design and Evaluate

Key Competencies

Collecting Organising and Analysing Information

For example

Assessing competitive quotes from staging suppliers

Communicating Ideas and Information

For example

Developing a tender brief for staging suppliers

Planning and Organising Activities

For example

Appointing and managing multiple suppliers before during and after an event

Working with Others and in Teams

For example

Negotiating with suppliers on changing requirements

Using Mathematical Ideas and Techniques

For example

Calculating numbers of exhibition panels required for a trade show

Solving Problems

For example

Negotiating with a supplier who is failing to meet contract obligations

Using Technology

For example

Using a computerised system to create different staging scenarios

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Range Statement

This unit applies to any enterprise involved in event management. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

A major event comprising multiple components must include:

multiple contractors

substantial catering (i.e. not simply an afternoon tea)

multiple speakers, performers or exhibitors

requirement for display, decoration or theming.

Contractors may include:

venues

speakers

staging and audio visual suppliers

display suppliers

caterers

entertainers

equipment hire companies.

Staging elements or requirements may relate to:

exhibition set-up

audio-visual

display and decoration

furniture

special effects

entertainment

lighting

sound

stage design

rigging

catering and catering set-up

security.

Specifications for contractor services may include or relate to:

price

performance standards

timelines

technical specifications for equipment etc

theme-related requirements

regulatory requirements

previous experience.

This unit applies to any enterprise involved in event management. The following explanations identify how this unit may be applied in different workplaces, sectors and circumstances.

A major event comprising multiple components must include:

multiple contractors

substantial catering (i.e. not simply an afternoon tea)

multiple speakers, performers or exhibitors

requirement for display, decoration or theming.

Contractors may include:

venues

speakers

staging and audio visual suppliers

display suppliers

caterers

entertainers

equipment hire companies.

Staging elements or requirements may relate to:

exhibition set-up

audio-visual

display and decoration

furniture

special effects

entertainment

lighting

sound

stage design

rigging

catering and catering set-up

security.

Specifications for contractor services may include or relate to:

price

performance standards

timelines

technical specifications for equipment etc

theme-related requirements

regulatory requirements

previous experience.

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